HR Assistant

2 weeks ago


London, United Kingdom Glencore Full time

Oil Division
- London, United Kingdom

**HR Assistant**
**Department: Human Resources**
**Location: London, UK**
**Reporting Line: Sr HR Business Partner**

We are looking for a competent and confident individual to join our HR team, who will gain first-hand experience in a small, close-knit HR team. This role would suit a real forward thinker who is looking to start their career in HR. Organisational skills and the ability to prioritise workload where meticulous attention to detail is essential. Professional development, including CIPD study, will be supported and advancement in the field of HR is expected.

The HR team is one of the fundamental support functions to the London-based Oil & Gas business. This is a generalist role assisting the HR team on a range of HR activities with an analytical and commercial focus. Relationship management and organisational skills are essential, as is an understanding of how the HR team operates throughout the business.

**GENERAL RESPONSIBILITIES**
- Processing and logging invoices
- Responsible for liaising with Compliance to ensure KYC process is completed for new vendors
- Processing monthly credit card statements
- Providing visa invitation and reference letters as required
- Driving the move to electronic filing with archiving and desktop folder organization
- Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Arranging temporary staff for cover across business support functions as required
- General admin Support to the HR Team as required
- Assisting in the scheduling of interviews for general recruitment
- Assisting with the graduate recruitment campaign, including representing the Company at events
- Responsible for managing general HR Inbox to ensure suitable and timely resolution to queries.
- Arranging matching contributions for charitable donations
- Monitoring long service awards and special birthdays and arranging gifts as required
- Maintaining SAP database, ensuring SAP codes are added to Workday
- Support with drafting of posts for the intranet as required

**KEY COMPETENCIES**
- Ability to work with discretion and understand the importance of confidentiality
- Delivers every time to high standards - time, quality, efficiency and value
- Schedules and manages his/her workload and that of others
- Proactive and communicates in an open and consistent manner
- Ability to understand HR systems including SAP and Workday
- Excellent secretarial and administrative skills
- Good verbal and written communication skills
- Pleasant telephone manner
- Organised with excellent attention to detail
- Ability to ensure a good understanding of any instructions given
- Confidence to clarify instructions received
- Educated to A-level standard (or equivalent), as a minimum requirement


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