Examinations Co-ordinator

7 months ago

Liverpool, United Kingdom Hugh Baird College Full time

**Description**:
**Job Title**:Examinations Co-ordinator

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**Department**:MIS and Exams

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**Section**:Exams

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**Salary**:£22,250-£24,652 DOE

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Our prestigious college is seeking an experienced and organised Examinations Co-ordinator to support our Examinations Manager. You will be responsible for ensuring student registrations, claims, results, post-results services, and examination scheduling/timetabling are delivered efficiently and timely.

This is an exciting opportunity to join a dynamic team in a fast-paced environment. As Examinations Co-ordinator, you will play a vital role in ensuring the smooth running of the examinations process across the College. You will have the opportunity to work closely with a wide range of internal and external stakeholders and to develop and maintain systems to manage and coordinate all aspects of the exams administration process. You will also have the opportunity to contribute to the development of policies and procedures, and to work collaboratively with colleagues across the College. If you are a highly organised and motivated individual with a passion for education and a commitment to ensuring the best possible outcomes for students, we would love to hear from you.

**Safeguarding Our Students**

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At Hugh Baird College, we are committed to safeguarding and promoting the welfare of young people and expect all staff to share this commitment. An Enhanced DBS check will be required for this position, and you will be required to declare any convictions, cautions, reprimands, or final warnings in line with current guidance.

**About Hugh Baird College**

Hugh Baird College is a college and University Centre situated in Merseyside, England. With over 300 courses delivered to more than 5,000 students, it is one of the largest education and training providers in the area. The College offers courses from entry Level to Level 3, A-levels, apprenticeships and university-level courses, foundation degrees and degrees. We are proud to serve our local community by helping people gain the skills, knowledge, and confidence to reach their full potential. We are a Mindful Employer and have signed the 'Charter for Employers Positive about Mental Health'. We are committed to creating a supportive and open culture, where colleagues feel able to talk about mental health confidently.

**Key Responsibilities & Tasks**:
**Key Responsibilities**:

- Be the point of contact/deputise in the absence of the Examinations Manager to support with inspections, the day-to-day operational concerns and to closely liaise with a wide range of internal and external stakeholders.
- Maintain and develop systems to manage and coordinate all aspects of the exams administration process.
- Ensure the timely registration of students onto their qualifications with the appropriate awarding bodies, adhering to all deadline dates.
- Share with managers and teachers all aspects of the examinations cycle, providing updates throughout the academic year, as required by awarding bodies.
- Communicate clear internal deadlines and processes for gathering/sharing exam-related information from/with managers and teachers.
- Ensure compliance with Joint Council for Qualifications (JCQ) and awarding body specific regulations for the conduct of examinations.
- Be responsible for the security, storage, and distribution of examination/assessment materials in accordance with awarding body regulations, including the management of external examinations.
- Fully co-operate with JCQ and awarding body inspections of examinations provision, including access arrangements (in conjunction with the Head of Learning Support).
- Ensure that examinations have appropriate accommodation and are facilitated by suitably trained invigilators.
- Respond to queries relating to examination results.

**Key Tasks**:

- Effectively use internal and external systems to submit and manage awarding body registration, entry data, and results information.
- Produce an examinations timetable, specific to the College, for use by staff.
- Co-ordinate and deliver training of exam conduct, regulations, invigilation, and other associated administrative processes.
- Communicate exam timetables to teaching staff and students, as appropriate.
- Collect, collate and return completed examination papers, course work, and any other documentation as specified by an awarding body.
- Collate exam papers and packs for students and invigilators.
- Complete spot checks on examinations and assessments to ensure the integrity of the activity that is taking place.
- Undertake internal audit checks to ensure compliance with JCQ, awarding body, and funding agency rules.

**Requirements**:

- A relevant qualification in examinations administration.
- Experience in exams administration and compliance.
- Knowledge of Joint Council for Qualifications (JCQ) and awarding body specific regulations for the conduct of examinations.
- Excellent communication and interpersona

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