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Senior Administrator

1 month ago

Canning Town North, United Kingdom Skills Max Academy Full time

Job Overview:

The Senior Administrator is a critical role at Skills Max Academy, responsible for the efficient processing of learner files and eligibility documentation. This position ensures compliance with funding and quality standards, contributing to the overall success and integrity of our educational programs.

Key Responsibilities:

1. Documentation Management:

* Review and process learner files and eligibility documentation accurately and efficiently.

* Ensure all documentation meets the required standards for funding and quality purposes.

* Maintain up-to-date records in accordance with regulatory requirements.

2. Compliance and Quality Assurance:

* Verify the authenticity and completeness of all learner documentation.

* Conduct regular audits to ensure compliance with internal and external policies.

* Liaise with funding bodies to ensure all eligibility criteria are met.

3. Data Entry and Reporting:

* Accurately enter and update learner information into the academy’s database.

* Generate and analyse reports to track the status and compliance of learner files.

* Identify and resolve any discrepancies in documentation.

4. Communication and Coordination:

* Collaborate with various departments to gather necessary documentation.

* Communicate with learners to obtain missing information or clarify details.

* Provide training and support to junior administrative staff, where appropriate.

5. Process Improvement:

* Identify areas for process improvement and recommend solutions to enhance efficiency.

* Develop and update administrative procedures and guidelines.

Qualifications:

* Bachelor’s degree in Business Administration, Education, or a related field.

* Minimum of 5 years of experience in an administrative role, preferably in an educational setting.

* Strong knowledge of funding and quality assurance requirements in vocational training.

* Excellent organisational and time management skills.

* High attention to detail and accuracy.

* Proficient in Microsoft Office Suite and database management.

* Strong communication and interpersonal skills.

* Ability to work independently and as part of a team.

Preferred Skills:

* Experience with learner management systems.

* Knowledge of current educational funding policies and regulations.

* Previous experience in a senior administrative or supervisory role