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Contracts Co-Ordinator

3 months ago

Wirral, United Kingdom Total Staff Services Full time

Job Title: Contracts Co-ordinator

Location: Bromborough, Wirral

Salary: £26,000 per annum

Company: Total Staff (on behalf of an Installation Company)

About the Role:

Total Staff is currently seeking a highly organised and proactive Contracts Co-ordinator to join our client's team at an Installation company based in Bromborough, Wirral. This is a newly created role designed to support the Contracts Manager in managing multiple contracts and coordinating efforts between the Contracts, Estimating, and Design teams. The successful candidate will play a key role in ensuring the smooth execution of projects, with a primary focus on administrative tasks and efficient contract management.

Key Responsibilities:

Document Management:

Upload and manage documents on various portals, ensuring timely and accurate submission.
Track the flow chain of submissions, following up with approvers as required.
Address comments raised by approvers by coordinating with internal teams to implement necessary changes to proposals or drawings.
Escalate issues to relevant team members for re-evaluation or adjustments.
Follow the set processes from client on the document control processes specific to the project.

Administrative Support:

Assist the Contracts Manager in organising and deploying employees and contractors across multiple ongoing contracts.
Coordinate accommodation and logistical arrangements for on-site teams.
Manage job-specific documentation, ensuring all records are up-to-date and accessible.
Support the scheduling and coordination of project timelines, ensuring all deadlines are met despite varying workloads.
Maintain effective communication with internal and external stakeholders, assisting the Contracts Manager in keeping projects on track.
Provide general administrative support, including diary management, meeting coordination, and preparation of reports.
Manage the schedule of the company surveyor on a daily basis to ensure surveys are carried out and reported back. This will also involve liaising with the client for scheduling survey time/date.

General Responsibilities:

Act as a key liaison between the Contracts Manager and the Estimating/Design teams to ensure cohesive project execution.
Track project milestones and deliverables, assisting in the overall contract administration process.
Maintain well-organised records of all contracts, agreements, and related documentation.
Continuously seek ways to improve administrative processes within the contracts department.
Ensure all operatives (internal/sub-contractor) training and tickets are up to date on our database.

Qualifications and Skills:

Strong administrative and organisational skills with the ability to manage multiple tasks simultaneously.
Experience in managing multiple contracts or projects in a fast-paced environment.
Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work independently, prioritise workload, and use initiative to solve problems.
Excellent communication skills, both written and verbal.
Experience in a similar role within the construction, engineering, or related industries is an advantage.
Knowledge of interpreting drawings is a plus but not essential