Executive Assistant Pa
3 weeks ago
Cityworx are recruiting for an exceptional Executive Assistant in partnership with a leading childrens care provider.
The role of executive assistant is to perform a variety of organisational/administrative tasks and to provide support the senior leadership team.
Executive Assistant’s responsibilities include all the traditional EA duties, plus additional projects and personal work as and when required. To be successful in this role, you should be well-organised, have excellent time management skills, inter-personal skills, and understanding of the group company’s operations and overall industry, you should also have extensive knowledge of MS Excel & PowerPoint in order to restate figures and create Pivot Tables, as well as preparing presentations.
You will contribute to the efficiency of their business by providing personalised and timely support to the Senior Leadership Team you will be responsible for:
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications.
• Managing their calendars, including making appointments, scheduling meetings, and prioritising the most sensitive matters.
• Organising their mailbox and ensuring access to relevant files/documents is available when required.
• Sending reminders.
• Organising team events and ensuring safety measures are met.
• Supporting with the production of executive reports, letters, presentations, and graphical information as and when required by the senior management team.
• Organising board/internal meetings or equivalent, taking minutes, and organising catering when necessary.
• Making travel arrangements including tickets, hotels, restaurants, legal restrictions etc.
• Maintaining comprehensive and accurate records of progress on all ongoing projects
• Performing minor accounting duties.
• Proving general administrative support including expenses, scanning, photocopying etc.
Requirements:
• Solid experience as an Executive Assistant, ideally 1:1 at ‘C-Suite’ level.
• The ability to handle information professionally and confidentially, with the upmost discretion.
• Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment.
• In-depth understanding of the entire MS Office suite especially excel & PowerPoint
• Outstanding organisational and time management skills, to meet strict deadlines.
• Excellent verbal and written communications skills.
• Great rapport skills, to build strong relationships with key internal and external stakeholders.
• Ability to problem solve, whilst remaining calm and professional.
* Experience of either Adult or Childrens care sector.
THIS POSITION DOES NOT OFFER SPONSORSHIP
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