Executive Assistant to Chief Medical Officer

6 months ago

Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

To act as the Executive Assistant to the Chief Medical Officer. The post holder will ensure good governance in line with relevant best practice is undertaken to the highest standards of probity and according to statutory and legislative requirements.

The post holder will provide senior administrative support for Board/committee meetings as assigned.

This post requires the post holder to work autonomously to investigate complex issues and identify relevant solutions. The post holder will need to deal with complex enquiries, whilst prioritising their workload.

The post holder will be required to plan and organise activities some of which may be complex and require ongoing management and adjustment to ensure the Chief Medical Officer is able to fulfil his responsibilities effectively including Board/Committee and senior management meetings as well as internal and external events on behalf of the Chief Medical Officer.

In addition, the post holder will be required to manage a range of projects which will require formulation and adjustment.

You will be an excellent communicator and be confident and comfortable in dealing with internal and external people at all levels.

The post holder will be the first point of contact on behalf of Executive Directors, their deputies and other senior managers.

The post-holder will work as part of the Executive Support Team and will carry out any other duties as may reasonably be required by their line manager including temporary cover for other members of the team.

Our teams work hard to be flexible and promote a health work/home life balance and so, agile working options are automatically considered for all roles within the Trust.

Your package with us includes a lot more than just your pay and here are a few of the additional benefits that are available to you as an employee:
Access to the NHS Pension Scheme

Relocation allowance in line with the Trust policy

Generous Holiday Entitlement, starting at 27 days a year (for full time workers) plus bank/public holidays

Free staff car parking on all our hospital sites during this financial year

In-house Physiotherapy Services

Career development and training opportunities

Emotional Wellbeing Service covering a range of online support, access to mobile apps and 24/7 counselling services

Subsidised meals at our hospital restaurants

Access to exclusive discounts, cashback and vouchers via NHS Discounts and Blue Light Card

If you share our values and vision and are passionate about working with people on what matters to them, you could be a real asset to Team North West Anglia NHS Foundation Trust.

To develop and be responsible for maintaining systems that ensure and demonstrate compliance with regulatory and best practice quality governance requirements including, but not limited to:
General Medical Council

National Clinical Assessment Service

Trust lawyers and Police

Information Commissioners Office (ICO)

Caldicott Guardian responsibilities

Care Quality Commission Fundamental Standards

NHSI Risk Assessment Framework

NHS Constitution (within scope of the Chief Medical Officer)

Support the Chief Medical Officer in his role as Emergency Accountable Officer

Liaison with Revalidation Support Officer and Research and Development Team

Through line management of the Personal Assistant to the Deputy Medical Directors, provide a comprehensive secretarial and administrative support to the Chief Medical Officer, Deputy Medical Directors and the wider Care Quality Directorate Team, including the following functions:
Proactively manage the Chief Medical Officer’s diary using Microsoft Outlook by balancing pressures and competing priorities, anticipating and planning future activity

Facilitate the process of internal staff investigations and referrals on behalf of the Chief Medical Officer and Deputy Medical Directors, liaising with case investigators, compiling information for the GMC, liaising with Trust lawyers and the Police where necessary, and arranging and facilitating the investigation hearings and subsequent appeals process

Manage the arrangements of the following meetings, ensuring schedules are in line with the required governance timeframes for approval of key reports and submission to internal and external committees and / or commissioner or regulatory bodies:
Quality Governance Operational Committee

Local Negotiating Committee

Mental Health Liaison Committee

Job Planning Steering Group

Medical Pay Control Board

Smart Digital Clinical Forum

NWAFT / University of Leicester Partnership Meeting

Cautionary Tales (delegated to PA)

TWEET (delegated to PA)

GIRFT Project Board (delegated to PA)

Thrombosis Committee (delegated to PA)

Provide effective support in the vital role of Loggist in supporting our Trust and the welfare of patients at times when our hospitals are on Critical Incident, or Major Incident status

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