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Project Administrator

3 months ago

Oxford, United Kingdom Global CTS Recruitment Full time

Project Administrator

£25K - £30K

Oxford

Hybrid - 2 in the office, 3 at home

Global CTS are working with a client based in Oxford. They are looking for a Project Administrator to join their team. The Project Administrator will be supporting the operations team. The role is a busy and varied one, and plays a critical role within the business. The ideal candidate for this role will have strong administration experience.

Key Responsibilities

* Answering the telephone and dealing with any enquiries

* Greeting clients and guests

* Monitoring and ordering stationery

* Coordinating couriers

* Arranging lunches for meetings

* Proofing reading key documents and reports to a high standard

* Working creatively with PowerPoint slides, manuals, and handouts

* Researching and pulling together information for proposals, creating how-to guides, refining, and improving the quality of our work as you go

* Booking and​ liaising with suppliers, venues, and participants, tracking activities

* Proactively following up on actions and activities to deadlines

* Printing and producing event materials, building and administering surveys, being a key point of contact for clients and suppliers, and ensuring teams are equipped with all they need

* You will be working with sensitive data and handling it with care too, so attention to detail and care over your work is important

​Key Attributes

* Experience of working within a busy and varied administrative role

* Experience as a coordinator, administrator, and/ or event management

* Able to build relationships around the business, both internally and externally

* Strong organisation skills and administration experience

* Proactive approach with a continuous improvement mindset

* Comfortable working within a team as well as autonomously

* You will have excellent IT skills, particularly around Outlook, Word, and PowerPoint, Zoom, Teams and SharePoint, and with the desire and capabilities to learn new skills as required

* Willing to work in the office two days per week, and attend monthly company meetings in the office

* Some travel may be required to client sites, and the occasional overnight stay when managing our events

No terminology used in this job description is intended to discriminate against a person’s age, race, religion, gender, marital status, colour, disability or sexual orientation. Each candidate is only assessed on their merits, qualifications and abilities to perform the duties of the job described above. In submitting your CV to Global CTS Ltd via email, social media, our website (general submission or vacancy application) or to a Global CTS vacancy via a jobs board you imply consent for Global CTS to process your personal data for the purposes of considering your suitability for vacancies and provision of work-finding services. We will never pass on your CV/details without receiving prior permission from yourself