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Senior Document Controller
4 months ago
Our client is looking to recruit a Senior Document Controller for a 12 Month Contract.
Senior Document Controller
12 Month Contract
Inside IR35
Hybrid Working 3 days a week on site
Spernall, Redditch
Details
- Ensure contracts meet the documentation requirements of the AMP7 Framework procedures and STW procedures.
- Champion the most efficient ways to reduce filing waste while maintaining accurate records.
- Monitor project document control performance for all sites to ensure project documentation requirements are fulfilled from start to finish in an efficient and effective manner.
- Management of framework level documents and filing systems.
- Create and maintain the Document Control Management Plan
- Assist with the creation and maintenance of Framework Management Plan and Information Execution Plans.
- Ensure the MIDP and TIDP s are fully utilised across the board.
- Ensure the correct client Specifications, Design Manuals and Catalogues are available for all to use.
- Ensure there is a standard, structured folder system with visual aids to prompt end users.
- Maintaining and improvement of document management processes and systems
- Scanning and uploading paper documentation onto iCosnet, with regular visits to sites responsible for on a regular basis to ensure kept up to date.
- Ensure the correct naming conventions, META data and other attributes are used and maintained.
- Register, track and distribute for approval all documentation submissions by the Contract teams.
- Liaise with the Contract and Operational Teams to assist with ensuring that all procedural documents are submitted on time.
- Manage access to our document control system (BC7.9.7 "iCosnet") for the Contract Team and Supply Chain.
- Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks.
- Support the Contract Team by promoting the correct filing of relevant emails.
- Support the Contract Team on their journey from new inexperienced iCosnet users to 'business as usual' as the main point of contact for related queries and guidance material.
- Receiving, filing, and distributing incoming site mail if required
- Ensure all paperwork is recorded when disposed of/archived on the relevant tracker.
- Share good practice with the wider Document Control community in our drive for continuous improvement.
- Knowledge of the requirements of IS09001 (Quality Systems) and IS(phone number removed) (Information Security)
- Undertake regular audits on contract governance, deliverables, and key client deliverables.
- Highlight upcoming deadlines and outstanding actions for the Contract Team
- Assist with meeting and exceeding group and customer audit results.
- Assist the Quality Manager in the implementation of quality assurance, continuous improvement and innovation including sharing practices with/from the wider group.
- Conduct Quality audits both advisory and scored.
- Maintain professional working relationships with the Project Team, Operations Team, Supply Chain and Client.
- Participate in continual professional development, including that which will benefit others in the business as well as oneself.
- Any ad-hoc tasks as requested by your line manager.
Skills / Qualifications
- Minimum of 4 years of experience in document control within an engineering or technical environment, preferably in a consultancy or project-based setting., 2yrs Line Management skills including objective setting and developing abilities.
- Highly organised with an attention to detail, ability to plan and prioritise the team s workload and able to work effectively to deadlines.
- Strong communication skills with ability to be assertive particularly when enforcing minimum standards.
- Knowledge of industry standards, regulations, and compliance requirements related to document control.
- A thorough knowledge of using EDMS systems and IT, including the following: Information Exchange (CAPTURE) user Business Collaborator 7.4 administrator, ProjectWise, Asite, Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint & Visio, Good interpersonal skills and team worker
Company information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.
We actively recruit at all levels and this is a superb opportunity for a Senior Document Controller looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.
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