Admin and Operations manager

2 weeks ago


Aberdeen, United Kingdom First Tech Group Full time

First Integrated Solutions (FIS) provide Lifting, Inspection, Equipment Rentals and HAVS Management and Analysis services to the Energy, Infrastructure and Utilities Industries around the world, from our UK operating bases in Aberdeen and London.
First Tech Group companies include First Marine Solutions, First Integrated Solutions, First Subsea, First Competence, Mooring Systems and North Sea Compactors based in Aberdeen, Montrose, Glasgow, and Lancaster, with a current headcount of over 250 staff.
An opportunity has arisen within First Integrated Solutions for an experienced Senior Operations Administrator to join the team on a full time, permanent basis; Responsible for carrying out administrative duties to assist with the day-to-day operations the successful candidate with be a proficient user of Microsoft Office, hold strong administrative skills and ideally have experience in the use of InspHire / SAP / Maximo.
Generate planning schedules for Inspection Engineer(s) as required.
Ensure all relevant 3rd party certification for hire items are scanned in & saved against the equipment on the company database.
Ensure all hire equipment declaration of conformities are scanned in & saved against the equipment on the company database.
Assist certification department with the generation of certificates during busy periods of activity or holiday cover.
Responsible for arranging Business / Offshore Travel arrangements as required
Proficient user of Microsoft Office (word, excel, outlook)
Personal Skills & Qualities:
Flexible approach and team player


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