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Executive Assistant

2 months ago


United Kingdom HAYS Full time

Looking for an experienced EA to join a leading university supporting the Provost Managed by the Executive Officer to the Provost’s Office, the post holder will work as part of the Provost’s Office in supporting the delivery of strategic and operational plans and objectives, supporting colleagues and providing administrative and project support as necessary.
The post holder will provide administrative and high-level executive assistance to the Provost’s Office and support the planning activity of the Deans of College. They will support the analysis and resolution of issues and problems and in doing so liaise with the wider University Community.
to co-ordinate, arrange and support their meetings, including acting as secretary to their meetings as required (including co-ordination and planning of meetings); Professional and positive point of contact for staff and managers (email, ‘phone, face-to Essential • Proven high level executive administrative experience, including diary management, managing senior executive email inboxes, minute taking, drafting reports and correspondence. • Experience of communicating effectively, both verbally and in writing, at all levels and with tact and diplomacy. • Desirable • Some experience of providing project management support. To plan schedules and organise travel and accommodation.
• To manage their inbox, responding, referring, commissioning and drafting as required
• To liaise with colleagues in relation to the Provost’s internal and external projects and events.
• Financial administration including raising purchase orders, processing invoices and expense claims.
• To support the Deans of College in planning activities under the guidance of the Executive Officer to the Provost’s Office.
Experience of communicating effectively, both verbally and in writing, at all levels and with tact and diplomacy.
• Some experience of providing project management support.