Catering and Events Coordinator

3 weeks ago


United Kingdom Troon International Full time

Papago Golf Course
5595 E Moreland St
Phoenix, AZ 85008, USA

Papago Golf Course
5595 E Moreland St
Phoenix, AZ 85008, USA

Papago Golf Club-Lou's Bar and Grill is excited to announce the exceptional career opportunity of Catering and Events Coordinator. Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service.

Key Responsibilities of the Catering and Events Coordinator:

  • Assists in seeking new business and ensures return business in order to meet or exceed revenue goals. Participates in pre-event presentations, property tours, and customer meetings.
  • Develops a marketing plan designed to increase revenue growth in both the corporate and social markets.
  • Ensures proper management of all catered events, including, but not limited to: basic set up, table placement, buffet design, bar location, sales, marketing, planning, merchandising, servicing, and corresponding administrative procedures.
  • Prepares, implements, and compiles data for various reports such as Weekly Catering Revenue Forecasts, and other reports as directed.
  • Assists in the development of catering and banquet menus, banquet wine lists and bar menus, pricing, catering contracts, and rental fees.
  • Develops and maintains vendor profiles to include: audio visual, floral, equipment rental and photographers.
  • Ensures accurate and timely invoicing for all services rendered, to include recording events in the POS system.
  • Develops a month calendar, listing all of the existing catering events. Communicates with various departments regarding event details to ensure successful completion of all events.
  • Develops banquet event orders and conducts weekly meetings to review with staff. Develops and distributes a 10-day forecast with complete banquet event orders.
  • Responsible for interviewing, hiring, training, planning, assigning, and directing work, evaluating performance, rewarding, and disciplining associates; addressing complaints and resolving problems.
  • Manages department members that may include, but is not limited to any Convention and Catering staff such as: Coordinator, Host, Set Up Staff, Supervisor, Server.
  • Assures that effective orientation and training are given to each new associate. Develops ongoing training programs.
  • Monitors business volume forecast and plans accordingly in areas of manpower, productivity, costs and other expenses.
  • Produce and update competitive price set on a yearly basis.
  • Responsible for implementing and maintaining excellent service to achieve guest satisfaction.
  • Communicates any changes or new policies and procedures to the department.
  • Regular and reliable attendance.
  • Conducts staff meetings with subordinates.
Minimum Qualifications for the Catering and Events Coordinator:
  • Associate’s degree (AA) and two years related experience and/or training; or equivalent combination of education and experience.

Other Qualifications:

  • Knowledge of Microsoft Office applications and POS systems.
  • Prior supervisory and management experience.
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