Personal Assistant Executive Assistant

4 weeks ago

London, United Kingdom SR Investment Partners Full time

we are a start-up business in Financial Services and politics; This person must be able to speak French and English
They are looking for someone who has previous experience working in a fast-paced role in financial services/politics and works to help the CEO's by being one step ahead. This role requires someone confident, reliable, and not afraid to express their opinions to senior leadership if they have information that will help improve processes and procedures. What also is required is office management i.e. reports, compliance, any other technical initiative, and marketing. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

Must be able to understand french law and culture
Must have experience in technical aspects of different databases, CRMs, Notion, Salesforce, accountancy
Schedule travel Planning eventsExtensive diary management and Microsoft suite Work with PR and external partners and marketing worked closely with the Events Team and Internal Communications to plan for worldwide events
Attended regular meetings with Facilities and IT to ensure the smooth running of the London office Managing strategic, personal, and business-critical information sensitively and discretely
This person must be able to communicate in French and write in high-level French and English, other languages will be a bonusManaging the CEO diaries and CalendarsSpeaking with external stakeholders and respondingHelping with documents, analysis, and coordination
Reviewing legal contractsLiaison with international & and external clients accounts due diligence
Understanding of French regulationsCoordinating numerous high-profile meetingsCoordinating high volumes of conference call management of all travel arrangementsDealing with external legal information/documentation that will support the business
Weekly planning look through the database and company CRM system and update research and go through the database and CV (recruitment)Setting up conferences and being client-facing dealing with Internal & and external finances being ahead on compliance and managing the CEO's full activities and booking high-quality communication expertise work on HR-related topicsSearch for CV and compliance must be fast and efficient dealing with international clients, London, Europe, and the USA predominantlyOrganizing flights and hotels and any travel personal matters and personal PA tasks manage time zone - EU, London USA, and AsiaProducing presentation materials and agendas
Research and analysis of overall office management manage compliance calendars internal & and external ordering stockBe an expert on the firm internal CRM Liaising with internal or external customers, suppliers, and clients personal itinerary for the CEO

Calendar management Diary management setting up and organizing meetingsResearch/ biographiesEmail management: answering, step by stemData inputtingManage CRM & data management logistics: book hotels, trains, restaurants, ask for discounted rates/negotiation, etcCover sheet: Arrange Payments to external service providers: gather/update, prepare list for validation, paymentPayrolls: help manage Payfit, preparation for validation, and then payment from Qonto or else; also preparation for validation and payment of restaurant ticketsClient invoicing: prepare the list for validation, establish invoices internationallyExpenses report of the CEO: validation in JenJ and payment from QontoRegular recording and updating of business finance excel sheets/balance sheetsConnect with the company accountants for relevant matters, also lawyers if needed assistance on legal administration: link with complementary health insurance,Drafting of prospects/clients contracts and amendment contracts (from a template with instructions from CEO)Drafting of subcontractors' and employees' contracts and amendments (from a template with instructions from CEO)Keep a library of templates, contracts, and all relevant documents: keep the administrative files clean and organized presentation proofreading/presentation skills (spelling, look, formats)
Ability to handle multiple tasks while staying organized Strong typing speed Strong in ITExtensive data entryCan read, write, and speak in French and English
REFER A FRIEND

If you're interested in this opportunity, forward you're CV ASAP.

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Personal / Executive Assistant

    4 weeks ago

    London, United Kingdom Success Recruit Ltd Full time

    Success Recruit are currently working with a startup business that have substantial international backing from industry leaders within their sector and are looking to recruit a Personal / Executive Assistant. Supporting the CEO and senior management team,this position will suit someone who has a confident ability with managing their own time and building...

  • Executive Personal Assistant

    4 weeks ago

    London, United Kingdom Brook Street Full time

    Brook Street are looking forward to recruiting an **Executive Personal Assistant (PA)** to join our Public Sector client. This is a **full-time, temporary** role until the end of **May 2023** with the possibility of extension. This is mostly a **remote** role, although you will be required to attend the **South-West London** office for events or conferences...

  • Executive/personal Assistant to The CEO

    4 weeks ago

    London, United Kingdom Allegra Group Full time

    Job Title: Executive/Personal Assistant to the CEO **Job Summary**: We are looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to the CEO. This is a high-profile role for an exceptional individual who can maintain confidentiality, exercise sound judgement, and multitask in a fast-paced...

  • Executive Assistant

    7 days ago

    London, United Kingdom Adecco UK Full time

    **Executive Assistant / Personal Assistant** **Term**: 6-month contract (potential for extension) **Rate**:£18 - £20 per hour **Location**:Remote/Hybrid - required to visit London Euston office with CEO/CFO circa once a month. *** **Skills**: - Previous experience as an EA / PA supporting C-Level executives - Experience of working in a fast-paced...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Osborn Executive Recruitment Full time

    **Title**:Executive Assistant - West End **Salary**:£40-48K, flexible working, benefits - We are looking for an Executive Assistant with experience of working in both the commercial real estate and not-for-profit sectors to provide high-quality administrativeand clerical assistance to the Chairman and other high-level executives. The rolerequires strong...

  • Executive Personal Assistant

    4 weeks ago

    London, United Kingdom HPRtalent Full time

    Personal Assistant to Chief Human Resources OfficerLocation: Hybrid (3 days a week London 2 days from home)Salary: £40-55,000 + benefitsThe Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating...

  • Executive Personal Assistant

    1 week ago

    London, United Kingdom HPRtalent Full time

    Job DescriptionPersonal Assistant to Chief Human Resources OfficerLocation: Hybrid (3 days a week London 2 days from home)Salary: £40-55,000 + benefitsThe Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules,...

  • Executive Personal Assistant

    4 weeks ago

    London Area, United Kingdom HPRtalent Full time

    Personal Assistant to Chief Human Resources OfficerLocation: Hybrid (3 days a week London 2 days from home)Salary: £40-55,000 + benefitsThe Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating...

  • Executive Personal Assistant

    4 weeks ago

    London Area, United Kingdom HPRtalent Full time

    Personal Assistant to Chief Human Resources OfficerLocation: Hybrid (3 days a week London 2 days from home)Salary: £40-55,000 + benefitsThe Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating...

  • Executive Personal Assistant

    3 weeks ago

    London Area, United Kingdom HPRtalent Full time

    Personal Assistant to Chief Human Resources Officer Location: Hybrid (3 days a week London 2 days from home) Salary: £40-55,000 + benefits The Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Ribbons & Reeves Full time

    **Personal Assistant | Lambeth** Are you an experienced Personal Assistant looking for a new challenge in the world of education? If yes, then you will be excited to hear that we are looking to recruit for an excellent partner school in Lambeth who need a Personal Assistant to Headteacher! As Personal Assistant to Headteacher your role is to diligently...

  • Personal Assistant

    7 days ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you a well experienced Personal Assistant? Do you want to utilise your excellent ability to develop strong working relationships? Signature Recruitment have an exciting opportunity with our client, a global sustainable investment company, as a Personal Assistant. This exciting new role is full-time and permanent, based in Central London. **Personal...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom BioTalent Full time

    I have an excellent opportunity for a **Personal Assistant** to join an innovative and rapidly growing cell and gene organisation based in **London**, giving you the chance to work in a fast-paced environment with the ability to make a huge impact. You will be responsible for being an integral part of the executive team and seamlessly supporting multiple...

  • Personal Assistant

    4 weeks ago

    City of London, United Kingdom Tay Associates Ltd Full time

    A cutting-edge, global private jet charter company is seeking a Personal Assistant to join their growing team in London.The Personal Assistant will support the Founding Directors (x2) and the Executive Assistant with the day-to-day responsibilities ofthe business. Based in the City of London, the Personal Assistant duties include diary management, managing...

  • Personal Assistant

    7 days ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you a well experienced Personal Assistant? Do you want to utilise your excellent ability to develop strong working relationships? Signature Recruitment have an exciting opportunity with our client, a global sustainable investment company, as a Personal Assistant. This exciting new role is full-time and permanent, based in Central London. **Personal...

  • Executive Assistant for Social Media Personality

    5 days ago

    London, United Kingdom AA SKIN FORMULATIONS LTD Full time

    **Job Title: Executive Assistant for Social Media Personality** **Company**: Confidential **Location**: Northwest London (Ideally within Zones 1-4/commutable distance from NW10 area) **Job Type**: Full-time, Monday to Friday (8 AM to 5 PM) with occasional weekends, travel, and evenings **Benefits**: 28 days paid annual leave **Salary**: £30,000-38,000...

  • Live-in Personal Assistant to The Executive Director

    4 weeks ago

    London, United Kingdom PVI Ltd Full time

    Are you a highly professional and dedicated individual seeking a distinctive career opportunity? Join our esteemed organization as a full-time live-in Personal Assistant, providing essential care and support to our visually impaired Executive Director. Our company is a leading international entity with business interests spanning from real estate to...

  • Personal assistant

    3 days ago

    London, United Kingdom Stephenson Executive Search Full time

    Personal Assistant & Bookkeeper (Part-time role - 2/3 days per week) This is an office-based position in a private home in Central London, working with family members to manage the household, budgets, payroll, filing and bank payments. The ideal candidate will have 6+ years of experience in a similar role, with a background in both Administrative and...

  • Personal Assistant To

    4 weeks ago

    London, United Kingdom Morgan Spencer Full time

    **Personal Assistant to 2 Directors** **Salary: £44k - £48k** **Immediate start** **(Maternity Contract)** **5 days in the office** **Company Overview**: Join our team at a leading technology company known for its innovative culture and commitment to driving progress in the industry. With a dynamic and collaborative work environment, we are dedicated to...