Senior Administration Assistant

2 weeks ago

Belfast, United Kingdom AtkinsRéalis Full time

We’re AtkinsRéalis, a world-leading design, engineering, and project management organization. We connect people, data, and technology to transform the world’s infrastructure and energy systems. 
Our Project & Programme Services team are proud to deliver on some of the most prestigious construction projects across the world. It's thanks to our talented people and their diverse thinking, expertise, and knowledge. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise. 
When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally . So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer.
How would you like to work on some of the most exciting and prestigious projects around the globe? Join our collaborative Project & Programme Services team, where everyone has a voice, and together, we deliver excellence for people and the environment.
Flexible and remote working are central to our culture. So, talk to us about how we can support you. How about opting for reduced workweeks or purchasing extra leave during school holidays? What about workplace adjustments or a supported transition back after a career break? We value your transferable skills and potential and are ready to invest in your development and progression."
We are looking for an experienced Administrative Assistant to join our AtkinsRéalis Belfast office. AtkinsRéalis adopt a hybrid working policy, but this full-time role is intended to be office based, providing central support to our Belfast and Aberdeen offices (remotely) of 40+ Project Management, Quantity Surveying, Building Surveying, Programme Management and Health & Safety professionals.
Your purpose:
Point Of Contact for office queries, providing information on office updates, access & office use.
Manage all IT requirements for new starters and leavers and new starter inductions.
Co-ordinate Office events, briefings/quarterly forum etc.
Manage timesheet submissions.
Ensuring all office equipment is in good working order and all employees are equipped with equipment, PPE, stationery etc. 
Liaise with suppliers, finance, internal support functions, local office & other staff as required.
General ad-hoc administration tasks including, archiving, printing, binding, filing duties etc.
Support in the preparation and management of bid submissions
Provide efficient and effective direct support to the Directors/Senior Managers (PA/Diary Management).
Travel management and bookings.
Responsible for Corporate Credit Card purchases (e.g., staff gifts and welfare).
Assist staff with expense submissions.
Manage the Aberdeen Office Teams site, including desk booking register and ad-hoc team support.
Support staff with the submission of expenses.
What you can bring:
Educated to GCSE level including English and Maths.
Experienced user of MS Office.
Competent in the production of spreadsheets and PowerPoint.
Experience of database applications.
Experience of Power BI and Microsoft Dynamics desirable, but not essential.
Experience of In-design or similar graphics package desirable, but not essential.
Enthusiastic and reliable team player.
Self-sufficient, ability to work independent from instruction with a proactive approach.
Excellent communicator, both verbally and in writing.
Why work for AtkinsRéalis?
Join our Project & Programme Services team and expand your career on some of the industry's most exciting and newsworthy construction projects – from Sizewell C to the world's tallest hotel, London's Heathrow Airport to Europe's first eco-friendly mosque. You'll enjoy invaluable exposure to international expertise as well as innovation in local niche areas. Communities are at the heart of our work and our people are proud to be working towards a Net Zero Carbon future and regenerating cities across the UK.
AtkinsRéalis is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.
To help you get the most out of life in and outside of work, we offer employees "Total Reward." It's a package that can be tailored to your changing lifestyle, career and personal needs.
Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview, and we’ll discuss any adjustments you might need.
New name, new era. We are AtkinsRéalis. It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below:
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
Are you ready to take the next step in your career? Hi there, I'm Gautham and I manage this role
The emergence of robotics, electrification, and alternative power sources
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
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