Office Manager Accounts Co-ordinator
5 days ago
Office Coordinator - Full time, 4 days on-site a week, Competitive salary
Bionical Health are proud to be the UK's largest home healthcare provider, putting patient safety and quality of care first.
We have an exciting opportunity at our Head Office based at Mercia Marina for an experienced Office Coordinator This role is responsible for maintaining and implementing operational business processes and be the main point of contact for the office building and the training suite. The job holder has responsibility for ensuring a high level of customer service in terms of delivery for both internal and external clients.
General duties include:
Legal administration
Managing various generic inboxes
Maintain the travel and accommodation booking systems for Bionical Health to facilitate the travel and accommodation requirements of Bionical employees requiring those processes in accordance with the Bionical travel policy
Process travel related expenses to finance using the correct P&L codes
Manage the Bionical Health Fleet process
Review and maintain the Fleet handbook
Procure and manage all supplies for all office operations
Coordinate and facilitate the group induction days delivered remotely and on site
Coordinate room bookings for board meetings
Support the Health and Safety (H&S) function by being the chief fire marshal for the building and identifying and then sourcing training for fire marshals throughout the business
Provide administrative support where needed within the office
Act as the main contact for the landlord and communicate any required information to the Bionical Health management team
Conduct regular inspections of the offices to ensure no H&S issues or concerns. Any H&S issues or office defects to be reported to HR in a timely manner.
Answering the main office entrance to visitors and ensuring that they are signed into the building
Ensuring the post received is distributed accordingly and all outgoing post is dealt with in a timely manner
Answering the general information telephone line
Essential:
Able to work flexibly to prioritise the needs of the business
Maintain a positive and enthusiastic approach to the role
Ability to deal confidently with colleagues, regulatory bodies, customers, suppliers and other relevant third parties
Excellent planning and organisational skills
Excellent verbal and written communication skills, enabling communication across all levels throughout the business
Competent knowledge of Microsoft Office, including Word, Excel and PowerPoint
IT literate and competent
Good literacy skills
Seeks to understand, improve, and develop
At Bionical Health, we value having a diverse workforce and welcome applications from anyone able to demonstrate their suitability for the role. We recruit without regard to age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.
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