Project Procurement Co-ordinator

4 months ago

Durham, United Kingdom The Banks Group Full time

**REPORTS TO**:Project Procurement Controller

**LOCATION**:Meadowfield

**DIVISION**:Group Finance

**COMPANY BENEFITS**:

- Competitive annual salary
- Generous annual leave increasing with length of service, plus public holidays
- Company pension scheme
- Life assurance
- Discretionary annual bonus scheme
- Continuing professional development, including training opportunities
- Employee Assistance Programme
- Cycle to work scheme
- Access to Westfield Health scheme
- Health and wellbeing discount
- New car discounts with certain dealerships

**OVERALL OBJECTIVES**:
The role of the Project Procurement Co-Ordinatorwill be to assist with providing a professional, reliable and efficient procurement framework across the Group in order to manage costs, improve project bankability and saleability, reduce risk and ultimately obtain ‘best value’ from external consultants & contractors whilst ensuring that high levels of quality and performance are maintained.

**KEY DUTIES & RESPONSIBILITIES**:
The main duties and objectives of the role are as follows:
1 To have an appreciation of the project procurement team and business values to ensure they are adopted throughout the role and to assist with production of annual business plan and objectives for department.

2 To assist with the co-ordination of project related procurement activities across Banks Group.

3 To ensure appropriate elements of the electronic purchase ordering gateway for projects are dealt with efficiently and effectively covering various order types across the group but substantially for projects throughout the development phase.

4 To assist with the pre-qualification process for all new suppliers ensuring they fit the criteria set and to liaise with finance, health and safety, and technical co-ordinators for their input into the assessment.

5 To ensure that all appointments and contracts are made in accordance with procurement protocol through the use of standard templates and to ensure final appointments are signed appropriately and administration is carried out ensuring documents are filed off accordingly whilst unsigned contracts are expedited regularly.

6 To ensure that all contract variations are coordinated through procurement and are reconciled prior to appropriate Procurement sign off.

7 To co-ordinate tendering exercises. Tasks include:

- Liaison with the project team to pull together tender pack
- Assisting with the finalisation of project briefs for appointment of consultants
- Co-ordination of tenders as they arrive
- Assisting with supplier queries
- Completion of project procurement tender review schedules
- Provision of feedback to bidders

8 To ensure Livelink Database and PIMS (Procurement Information Management System) are kept up to date so that information dashboards are real time.

9 To ensure Utility contracts are up-loaded onto PIMS and to ensure information stored is kept up-to-date.

10 To undertake regular reviews of contract status and carry out reconciliations against spend where appropriate.

11 To work with the project procurement team to continually develop and improve the procurement procedures for the Group, to ensure best practices are adopted.

12 To ensure that own KPM’s are actively progressed.

13 To assist with new initiatives as required by the Group as they arise.

14 To actively promote the image of the Banks Group to ensure the business is regarded as a first class company.

**KEY CONTACTS**:

- Internal clients_: Regular contact with project managers, project team members (technical & planning) and their admin support across all three business units. Key relationships include both junior and senior employees responsible for various disciplines.
- External Suppliers_: You will develop and maintain effective business relationships with professional consultancies and providers of services to Banks Group. These will include SMEs, partnerships, minor works contractors and sole traders providing technical services, business support services (particularly legal services) and capital items.
- Project Procurement Team: _You will be part of a small procurement team (who report into the Group Finance Director) comprising of Manager, Project Procurement Controller and administrative support team.

**WORKING ENVIRONMENT**:
The role is largely office based with very occasional travel providing a procurement service across all business areas within the Group

**QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE**:
**ESSENTIAL**:

- Proven experience of at least 3 years in Procurement Coordinator or similar role
- Educated to ‘A’ level or equivalent
- Knowledge of procurement practices and experience
- Experience of procurement of professional services / construction contractors
- Be able to demonstrate ability to influence and negotiate
- Basic knowledge of contract law
- Sound knowledge of Excel & Microsoft Office
- Excellent numeracy skills

**DESIRABLE**:

- Part qualified or working towards Chartered Institute

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