Operations Assistants

2 weeks ago


London, United Kingdom Trade and Investment Queensland Full time

Job Description About the business unit
The London office is strategically placed to assist Queensland exporters and investors to take advantage of key sector opportunities in technology, innovation, education, mining and resources, construction, and food and agriculture in the United Kingdom (UK).

Reporting to the Agent-General for Queensland to the United Kingdom and Northern Ireland, and Queensland Senior Trade and Investment Commissioner – Europe and the Middle East, you will provide financial and administration assistance and broad support to internal and external stakeholders on behalf of the TIQ London office.

Co-ordinate financial responsibilities for TIQ Europe including input of creditors invoices into SAP Concur, onboarding new vendors and liaison with Corporate Services (Brisbane) to ensure payment process steps are completed
Assist the Office Manager with the reconciliation of management accounts and variance reporting to Corporate Services (Brisbane)
Liaise with International Payroll (Brisbane) to ensure accurate processing and completion of monthly salaries for TIQ and Tourism and Events Queensland employees through local payroll service provider for including processing of London employee pension payments
Accurate completion of manual cashbook for reporting to Corporate Services, ensure compliance with reconciliation of employee business travel, assist with monthly Management account analysis and ongoing budget forecasts for TIQ Europe
As required, help with co-ordination of operations of the Business Centre, Queensland House including, the online booking management system, up-keep of the centre and provisions, and liaising with facilities management and service providers to operate the centre
Assist with Apollo (Salesforce) electronic client records and the administration and management of the Agent-General’s contacts and events database.
Monitor bank account and manage petty cash for TIQ Europe, including annual reconciliation for audit, keep well-informed of Corporate Financial Management Procedures and systems to ensure compliance with TIQ policies
Assist with upkeep of Asset Register, monitoring contracts (communications, internet, office stationery) and with accommodation matters related to office building/Agent-General’s residence
sound level of knowledge of financial management and administrative practices
to own development and continuous self-improvement and sees learning opportunities in everyday work
Strong skills required in Microsoft Office (Word, Outlook, Excel, TEAMS) and Salesforce
Your resume should indicate if you are a UK citizen or visa (type) holder.
Language – High level written and spoken English language is essential for success in this role.
current resume (2 pages maximum) detail your work history, education/training and include contact information for two employment references, one of who should be your current, or most recent past, supervisor.
Two-year fixed term, full-time employment
~ Salary GBP39,853 gross per annum (full-time) and employer contribution 9.5% of base salary per employee per annum to pension plan
~25 days annual (recreation) leave
~15 days annual sick leave
~14 days annual public (bank) holidays


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