Assistant Facilities Manager

4 weeks ago

London, United Kingdom British Academy of Jewellery Full time

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Purpose of job

The Assistant Facilities Manager plays a crucial role in ensuring the smooth operation of our business. Collaborating with the facilities management team, you'll oversee safety compliance, maintenance and to create an optimal learning environment. Your attention to detail, problem-solving skills, and commitment to health and safety will contribute to a secure and vibrant campus that supports both students and staff. If you're organised, and passionate about maintaining top-notch facilities, join us in making a positive impact on education.

Summary of Position

Title: Assistant Facilities Manager

Hours of Work: Full-Time, Monday to Friday

Contract Type: Permanent

Location: London

Salary: £25,000 to £28,000 depending on experience

Responsibilities

  • Managing supplies - keeping stock record and ordering of stationery, equipment and cleaning supplies.
  • Asset and Microsoft licences management
  • Management of the onboarding and offboarding of staff in terms of issue of work equipment: laptops, mobile phones, keys, etc., and the allocation of Microsoft licences (A1, A3, A5) as appropriate.
  • Managing email accounts - keep a working record of staff email accounts and ensure that email accounts distribution and closures take place for staff as required (starters and leavers).
  • Compliance - ensure regular fire alarm tests are carried out (by the relevant centre security/facilities) and recorded; arrange for Fire Extinguishers servicing to be carried out and recorded; ensure that site risk assessments are carried out by the relevant centre, and occasionally may be done by the Assistant Facilities Manager, depending on the specifics of the risk assessment and relevant compliance requirements.
  • Contractor management - liaise with contractors on obtaining quotes for any site repairs; create and monitor the delivery of the repairs schedule of works; liaise with Accounts to arrange payments.
  • Security - arrange for holiday cover when security personnel are on leave.
  • Cleaning Standards at sites - to do site visits on bi-weekly basis to monitor the standards of cleaning at the London sites and address any issues with the cleaning staff as and when required. Provide training, as may be necessary.
  • Travelling between sites within London will be expected with occasional travel outside of London on a same day return basis.

Person Specification

Education / Qualification and Training

  • A Health and Safety qualification or certification would be advantageous.
  • Risk assessment qualification or certification would be advantageous.

Skills and Knowledge

  • Strong team focus with an "all hands on deck" approach,
  • A self-starter able to work with little supervision.
  • Ability to plan and organise in a timely manner, prioritising workloads effectively and meet deadlines.
  • Always looking for a way to improve current processes and cut costs maintaining quality of delivery.

Experience

  • Prior experience in facilities management or related roles is essential. Experience within educational setting is a plus.
  • Experience in a multi-site environment would be beneficial.
  • Experience working in a fast-paced environment, where processes and the working environment are constantly changing.

Disclosure and Barring Service Clearance (DBS check)

BAJ is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share this commitment.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

  • All unspent convictions and conditional cautions
  • All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

A criminal record will only be taken into account where the conviction is relevant to the position being applied for, and will not necessarily block candidates from employment. Any decision will depend on the precise nature of the work and the circumstances and background to the offence.

Equal Opportunities

BAJ is an Equal Opportunity Employer, committed to diversity and inclusion. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. BAJ has a diverse workforce that is representative at all job levels.

#J-18808-Ljbffr

  • Facilities Coordinator

    2 weeks ago

    London, United Kingdom Total Facilities Recruitment Limited Full time

    We are currently looking for a Facilities Coordinator to work on our clients high profile corporate site in Tower Hill. The position is reporting into the Facilities Manager on site while overseeing the soft services team including receptionists, facilities assistant, hospitality operatives and cleaners. The position is client facing so it is a requirement...

  • Assistant Facilities Manager

    3 days ago

    London, United Kingdom 1st Select Full time

    Assistant Facilities ManagerThe purpose of the Assistant Facilities Manager role will be to assist the Senior Facilities Manager with a group of properties to ensure Health and Safety, environmental, company procedures and client/tenant requirements are met within the necessary timescales and to the required standardsThe Assistant Facilities Manager role is...

  • Assistant Facilities Manager

    2 days ago

    London, United Kingdom 1st Select Full time

    Assistant Facilities Manager The purpose of the Assistant Facilities Manager role will be to assist the Senior Facilities Manager with a group of properties to ensure Health and Safety, environmental, company procedures and client/tenant requirements are met within the necessary timescales and to the required standards The Assistant Facilities Manager...

  • Contract Administrator

    4 days ago

    London, United Kingdom Total Facilities Recruitment Limited Full time

    Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...

  • Assistant Facilities Manager

    2 weeks ago

    London, United Kingdom Catch 22 Full time

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus packageOur client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of London.As...

  • Assistant Facilities Manager

    2 days ago

    London, United Kingdom Catch 22 Full time

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus package Our client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of London. As...

  • Assistant Facilities Manager

    2 weeks ago

    London, United Kingdom in Newbury Full time

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus package Our client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of...

  • Facilities Compliance Coordinator

    4 weeks ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Assistant

    4 weeks ago

    London, United Kingdom Tate Full time

    **Facilities Assistant Farringdon £25-25k Immediate StartPlease note - this role is 5 days a week in the office** Our client are a leading design and consultancy practice based in beautiful offices in Farringdon. They are looking for a proactive, hands-on Facilities Assistant to join their wonderful team. Duties will include but not be limited to: -...

  • Administrator / Facilities Coordinator

    1 month ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Administrator / Facilities Coordinator

    1 month ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Helpdesk Co-ordinator

    2 days ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Assistant

    3 weeks ago

    London, United Kingdom Avocet Legal Full time

    Avocet Commercial Careers is excited to present an opportunity to join a leading law firm as a Facilities Assistant. In this role, you will work closely with the Facilities Manager to ensure the smooth operation of the firm's facilities across its three local offices. Facilities Assistant Responsibilities: Assist the Facilities Manager in maintaining...

  • Facilities Assistant

    1 month ago

    London, United Kingdom IDA RECRUITMENT LTD Full time

    A **Facilities Assistant** role became available to work for a City Law firm (Nearest tube station is St Paul’s). Salary £22k, flexible. The Facilities Assistant will work Monday - Friday and be helping to manage security, energy management, health and safety, replenishing stationery and furniture supplies, cleaners, and taking care of any internal...

  • Assistant Facilities Manager

    2 weeks ago

    London, United Kingdom Catch 22 Full time

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus package Our client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of...

  • Facilities Assistant

    4 weeks ago

    London, United Kingdom Zaha Hadid Architects Full time

    At Zaha Hadid Architects, we are seeking a Facilities Assistant to provide pro-active support in managing the good maintenance and smooth operations of the ZHA office sites. **As a Facilities Assistant you will be mainly responsible for**: - Assisting the Assistant Facilities Manager and Facilities Managers as and when required and on any ad hoc projects -...

  • Assistant Facilities Manager

    3 days ago

    London, United Kingdom Hines Full time

    Overview When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies for 2024. Discover endless opportunities to grow and...

  • Administrator / Facilities Management Assistant &

    1 month ago

    London, United Kingdom AWD Recruitment Limited Full time

    Administrator / Facilities Management Assistant & Office Receptionist who has a solid administrative and organisational background with good coordination, time-management and customer service / front of house reception desk skills is required to join our team the Army Benevolent Fund (ABF), which is the Army’s national charity, supporting soldiers,...

  • Facilities Assistant

    4 weeks ago

    London, United Kingdom Career Legal Full time

    We are working with several professional services firms and leading outsourcing providers across London that require Facilities Assistants on a temporary ad hoc basis to join their already established teams for various days, weeks and months. You will be immediately available, flexible and have previous facilities experience. Duties will include: - Provide...

  • Assistant Facilities Manager

    1 month ago

    London, United Kingdom British Academy of Jewellery Full time

    Purpose of job The Assistant Facilities Manager plays a crucial role in ensuring the smooth operation of our business. Collaborating with the facilities management team, you'll oversee safety compliance, maintenance and to create an optimal learning environment. Your attention to detail, problem-solving skills, and commitment to health and safety will...