Assistant Facilities Manager

2 weeks ago

London, United Kingdom 1st Select Full time

Assistant Facilities Manager

The purpose of the Assistant Facilities Manager role will be to assist the Senior Facilities Manager with a group of properties to ensure Health and Safety, environmental, company procedures and client/tenant requirements are met within the necessary timescales and to the required standards

The Assistant Facilities Manager role is an integral part of the property management team and fundamental to delivery of the safe, efficient and professional management of the properties concerned.

Key Responsibilities

  • To assist with health and safety compliance onsite, ensuring any issues with third party service providers and maintenance records are highlighted to the Senior Facilities Manager.
  • To assist the Senior Facilities Manager with oversight of third party contracts, ensuring the required correct standard of service is provided by the contractor.
  • To assist the Senior Facilities Manager and Surveyor with tendering and budgeting exercises, as required.
  • To compile and maintain all required Health & Safety records for each property including ensuring annual H&S and Fire Risk Assessments are undertaken.
  • Liaising with the Senior Facilities Manager and Surveyor to ensure all works arising from risk assessments are implemented in a timely manner.
  • To proactively manage risk and flag any H&S, insurance or other issues on site to the Senior Facilities Manager and Surveyor in a timely manner.
  • To ensure fire and other evacuations are carried out on a regular basis in accordance H&S requirements. This includes ensuring the emergency plan and related site maps are continually updated for all properties
  • To liaise with local authorities as appropriate
  • To assist the senior Facilities Manager with management of major work programmes on site, acting as a liaison point for all parties involved
  • To liaise with the senior Facilities Manager and wider department to ensure compilation of external contracts and ensure that all contracts are entered into in line with Company policy
  • To monitor FM and tenants works onsite and liaise with service providers/sub-contractors, issuing permits to work where required.
  • To implement repairs/corrective action to property defects within the Facilities Manager s delegated financial authority.
  • Any other duties as in accordance with the needs of the business

Monthly Tasks

  • Submission of a monthly inspection report for each property using the SW template report;
  • Obtaining and recording gas, water and electricity readings
  • Testing fire alarm system and emergency lights; where required
  • Check internal and external common areas for defects and hazards; e.g. fire escape routes are free from obstruction.
  • Monitor contractor PPMs for lighting, heating & A, fire alarm systems, etc.

Person Specification/Requirements

  • Educated to degree level or equivalent.
  • Previous facilities management experience or similar.
  • Excellent customer service, interpersonal and communication skills.
  • IT literate, together with an understanding and experience of industry specific IT Applications.
  • Demonstrative knowledge of Health and Safety legislation, environmental protection requirements and ideally IOSH or NEBOSH qualified.
  • Ability to work within a team and on own initiative, with excellent organisational and planning skills.
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