Assistant Facilities Manager

2 weeks ago

London, United Kingdom Hines Full time

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies for 2024. Discover endless opportunities to grow and make your mark at Hines.

Helix A Hines Company
In February 2022, Helix was acquired by Hines marking an exciting new chapter to further propel our property management offering in the UK and customer centric approach. Helix has a long-standing relationship with Hines over the past ten years, with Helix providing property management services across the majority of properties in the Hines UK portfolio including: 20 Old Bailey, 7 Soho Square and Atlas House in London, alongside all of the Hines European Core Fund, Hines European Value Fund and Hines Global Income Trust assets.


Helix continues to deliver an above market service to its existing client base, operating from its central London office. Helix manages all commercial asset types nationwide, but with a focus on prime central London offices, accounting for 70% of their portfolio. Operating under one roof the surveying, facilities management and finance functions work closely and collaboratively together. Everyone works in an open plan environment which cultivates a relaxed and fun working atmosphere, openness with colleagues at every level and in close proximity to the Hines offices.

Responsibilities

The Assistant Facilities Manager will support the Senior Facilities Management team. Daily responsibilities will include liaison with service partners making sure that all risk assessments and method statements are completed and filed before works are carried out, dealing with any service partner invoicing, keeping the H&S platform updated, obtaining quotations, instructing and chasing up work. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

Supports the Senior Facilities Management team in various administrative duties, including facility and general maintenance services Protect the interests of the client / Helix Property Advisors as their representative, and conduct any facilities/building related business in a professional and business-like manner at all times. Updating and management of the RiskWise system Auditing of site logbooks and management Answer and direct phone calls assisting with helpdesk jobs Organise and schedule meetings and appointments Produce and distribute correspondence ESG initiatives across portfolio WELL ratings Monthly meter readings Assisting the Senior Facilities Managers where required with service charge budgets With approval of the FM/Property & Asset Manager, instruct contractors responsible for Planned Preventative Maintenance work, ensuring work is within budget and completed on time To assist with running reports as required

Qualifications

Minimum Requirements include:

Experience working for a service provider, client side, managing agent or developer operator is key to this role The role does require an individual that is very customer centric and organised Strong communication skills, both verbal and written Good numerical skills including computer literacy (Excel, Word, MS Outlook) Ability to work alone or as part of a team High level of organisational and administrative skills Able to use initiative and take responsibility Attention to detail and problem solving skills Team player Ability to work under pressure Health & Safety general knowledge Experience with S2 Riskwise portable desirable

Closing

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 30 countries. We manage a $93.2B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 857 properties totaling over 270 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets.

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