Private PA/EA

1 month ago

Brighton East Sussex, United Kingdom The GelBottle Inc Full time

About the role
DKollection & The Gelbottle Inc are two of the fastest-growing professional brands in the beauty and lifestyle industry, both launched by entrepreneur Daisy Kalnina. We launched 7 years ago and have seen incredible growth since then, but we’re only just getting started.

DKollection is a luxury collection of villa’s based across the UK, Mexico and soon to be Croatia. To compliment this expansion, we are seeking to recruit an experienced Executive Assistant who has the critical skills of ball juggling, multi-tasking and being able to provide exceptional support to the Founder and Chief of Staff, across all areas of the founder’s private and business life. This is a busy and varied role that requires a high level of flexibility and dedication.
This role will be working for a family based in the heart of West Sussex with changing work locations from our stunning HQ's in Brighton to the gorgeous private family home. When you are managing a luxury lifestyle, there is no doubt that every day will be different


Provide executive level personal support to the Principal and family members to ensure the smooth and transparent running of the household.
Managing budget and expenditure and reporting to the Chief of Staff EA on a regular basis.
Diary management, managing all personal appointments.
Support with extensive and complex travel arrangements, including holidays for the whole family and various members of staff. To include restaurant and appointment bookings. Provide detailed itineraries for every trip. This involves anticipating every detail – from flight check-ins, preparing boarding passes, arranging driver pick-ups, to managing hotel booking confirmations – and adeptly handling any last-minute changes.
Travelling with the founder when required – often at a moment’s notice.
Organise and prepare for upcoming occasions e.g. anniversaries, birthdays etc.
Run personal errands and perform other duties as needed (manage the sourcing of hard-to-find items for example).
Support ‘out of hours’ queries as required.
Support the family across different time zones during periods of travel (for both work and personal trips).
About you:
This is an all-encompassing role requiring a self-starter, extremely organised, multitasker with great organisational skills. Other skills we are looking for are diary and project management (no matter how simple the overall tasks might be). Exceptional organisational skills and a keen eye for detail are a must, along with a can-do attitude with a calm/level-headed manner. We think you'll also need:


~ Previous experience supporting HNWI and their family.
~ Willingness to travel internationally. 
~ Happy with a flexible approach to working hours (sometimes it will be required to adjust hours to suit an alternative time zone). 
~ You hold a full clean driving licence (own car is required).
~High level of discretion and professionalism.
~ Excellent communication and interpersonal skills with ability to produce written reports, correspondence, budget cash flows with a high degree of accuracy and presentation standard.

Why Dkollection?
With passion and dedication present in every corner, we are striving to be the leading brand within our industry. Ultimately though, what makes us unique is being a founder led business, that has cultivated a close-knit culture that is supportive, encouraging and will ensure a lot of fun along the way We really do value our teams contributions and there are many ways that we like to reward that.
What we can offer you:

£1,000 yearly personal development fund
5 'study days' a year
25 days holiday + bank holidays

️ Holiday purchase scheme (+5 days)
Birthday bonus (after one years’ service)
Enhanced Parental Leave
Long service award (additional holiday allowance)
3 month’s sabbatical offered upon 3 years’ service
Healthcare cash plan (via. Health Shield)
Electric car lease scheme (via. salary sacrifice)
Discount on Peacci products
???? Life assurance + pension scheme
Regular funded company events

Casual dress code
#J-18808-Ljbffr

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