Senior EA

4 weeks ago

London East London, UK, United Kingdom Bain and Gray Full time

JGA16426

Senior EA

Location: City of London, Central London, East London

£50-55k

My client is a fascinating, well established, med-tech firm that has created an innovative and never seen before product. They are currently established in the USA, Canada and are in conversation with the NHS to bring the product to the wider market in the UK. Based in the heart of The City, this role offers one day WFH and a competitive benefits package (25 days holiday, private health care etc.)

We are looking for an experienced EA to join the team as the sole support with an emphasis on supporting the Head of Finance (SLT). This is an exciting, fast paced role that needs someone bright, adaptable with a muck-in attitude. In summary, the role is a detailed, traditional senior EA role. In addition to supporting the head of finance, you also will be providing ad-hoc support the wider team and managing the small office (12 ppl). We are ideally looking for a candidate that has had experience in marking up and reviewing legal documents if possible.

  • Manage the executive's calendar and schedule appointments, meetings (physical location & online), and travel arrangements (including the booking of flights and accommodation), considering priorities and time constraints.
  • Screen and prioritize phone calls, emails, and other correspondence, handling them promptly and professionally.
  • Message stakeholders on the executive’s behalf and liaise with business partners.
  • Prepare and edit documents, reports, presentations, and correspondence, ensuring accuracy and adherence to organizational standards.
  • Marking up any legal contracts (distribution, licensing, service agreements etc.)
  • Coordinate and arrange Board and other meetings including events
  • Laise with internal and external stakeholders, including clients, suppliers, and colleagues, to facilitate communication and coordinate activities.
  • Assist in preparing and monitoring budgets, expense reports, financial documents, assisting with bank reconciliation and submitting and reviewing staff expenses.
  • Assist in preparing investor and internal slide decks
  • Perform general administrative tasks, such as ordering supplies, managing office and exhibition equipment, processing invoices and expenses, maintaining international tax calendars.
  • Organise contractors as required, scheduling fire and health and safety checks, maintaining the relationship with the building landlord.

Prerequisites:

  • Advanced excel and PowerPoint skills
  • Comfortable reviewing legal documents.
  • Able to work well under time pressure
  • Adaptable with high attention to detail
  • Flexibility and adaptability to handle changing priorities and multiple tasks.
  • Discretion and confidentiality

This is an urgent hire so apply early to avoid disappointment

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.

  • EA to CEO

    4 weeks ago

    London , London, UK, United Kingdom ISE Partners Limited Full time

    This dynamic tech entrepreneur is looking for a fantastic EA to manage his business life and coordinate his complex diary/travel whilst his EA is on maternity leave. You will love this role and as EA will be in charge of coordinating his extensive meetings across the UK/Europe and USA. You will need to be an experienced EA who has worked as part of a smaller...

  • Team EA

    4 weeks ago

    London , London, UK, United Kingdom Tiger Recruitment Full time

    Team EA West End Permanent£50,000Hybrid 4:1 Our client is an established investment firm looking to hire a Team EA to join their team. This will be a busy role that is best suited to someone who can comfortably provide support at an Executive level. You must be an organised, people person who can use your own initiative to get the job done to a high...

  • EA to HR Director

    4 weeks ago

    London , London, UK, United Kingdom FY Recruitment Full time

    EA to HR Director and additional C Suite Director – 12-month Maternity Contract 50-53k plus excellent benefits Hybrid 2-3 days in city office Our client, a business services firm in the city is looking for an EA to support to two C Suite Directors in a fast-moving EA role. You will be at the heart of the business and as well as undertaking traditional...

  • EA | Private Equity

    4 weeks ago

    London , London, UK, United Kingdom Attic Recruitment Limited Full time

    A superb opportunity for a bright and diligent EA to join a our client's fast-paced private equity firm in the West End. You will support 4 executives with extensive diary management, correspondence, meeting arrangements and travel itineraries among other tasks. We are looking for someone who has senior level PA/EA experience in a financial services...

  • EA to CEO

    4 weeks ago

    London , London, UK, United Kingdom Joss Search & Selection Ltd Full time

    Business and Private PA to CEOMayfair£80k + Bonus and BenefitsThis is a unique opportunity for an experienced business and private EA to support the CEO/Founder a well regarded Private Equity Firm. Based from stunning offices in Mayfair the culture is incredibly supportive and collaborative. The CEO is a very dedicated, inspiring person to work for and...

  • EA to Dynamic Chairman

    4 weeks ago

    London , London, UK, United Kingdom Labnus Search Full time

    We are looking an EA / Diary Assistant to join the Chairman’s office of a fast paced, vibrant, globally well known company with offices internationally. This is a key role where you will work closely with a small team including a Senior EA , PA and Chief of staff. In this role your main responsibilities would be to manage the complex international diary...

  • Temp PA

    4 weeks ago

    London , London, UK, United Kingdom Place Recruitment LTD Full time

    We are looking for high energy, high calibre temps to go into EA & PA roles starting immediately! We have a number of temp EA roles available and looking for loyal and dedicated temps to join our temp team. Ideally, you will just be looking for temp work and commit to temp bookings without interviewing for perm roles. We have live roles starting ASAP ...

  • EA/Office Manager

    4 weeks ago

    London , London, UK, United Kingdom Bain and Gray Full time

    We have just picked up an extremely exciting new role, working as an EA/Office Manager, in an industry led body for the production industry. The Chief Executive is seeking EA support to manage a back-to-back schedule and fast-paced day. The successful candidate must be incredibly organised, diligent with high attention to detail. The other aspect of the...

  • EA in Investment Banking, Contract role, West End

    4 weeks ago

    London , London, UK, United Kingdom Angela Mortimer Plc - International Division Full time

    Executive Assistant in International Investment Banking required for 13 month contract in the West End to start mid-June. This will be a 1.2 role supporting two Senior Directors in Investment Banking assisting with complex diary management and international travel arrangements as well as assisting with event management and processing of expenses. The EA will...

  • EA for Private Wealth Management firm

    4 weeks ago

    London , London, UK, United Kingdom Tiger Recruitment Full time

    We are looking for a top EA to join a wealth management business based in the City. This company has incredibly high expectations and are looking for a candidate who can join them immediately and hit the ground running. They like candidates with gravitas with a knowledge and background in financial services and banking. Main duties: Traditional EA duties...

  • EA / Executive Assistant – Global SaaS

    4 weeks ago

    London,, UK, United Kingdom Principle Full time

    EA / Executive Assistant – Global SaaSAre you an experienced EA/Administration Assistant looking for your next exciting opportunity with a global SaaS company?The OfferThis role will commence as a 6-month contract - with the possibility of an extensionThe role offers an annual salary of £40K per yearThis role can be worked on a hybrid model 3 days in the...

  • EA / Executive Assistant – Global SaaS

    3 weeks ago

    London,, UK, United Kingdom Principle Full time

    EA / Executive Assistant – Global SaaSAre you an experienced EA/Administration Assistant looking for your next exciting opportunity with a global SaaS company?The OfferThis role will commence as a 6-month contract - with the possibility of an extensionThe role offers an annual salary of £40K per yearThis role can be worked on a hybrid model 3 days in the...

  • Executive Search EA

    4 weeks ago

    Hybrid working- Mayfair!, London, UK, United Kingdom FY Recruitment Full time

    Executive Search EA - Leading Executive Search Firm based in Mayfair Hybrid - Working in the office 2-3 days per week MUST have experience as an EA / Project Coordinator within Executive Search industry or Global Management Consultancies Exceptional opportunity for a well - educated Executive Assistant/Project Coordinator to support a Senior consultant....

  • Arabic speaking EA/OM

    4 weeks ago

    Mayfair, in London, is the bustling financial hub of the city, UK, United Kingdom Joss Search & Selection Ltd Full time

    Arabic speaking EA/OM Mayfair Paying up to £85,000 We have taken on a role for an EA/Office Manager who is Arabic speaking to join their small team in the UK. Our client lives and breathes their values and so they're looking for someone who will do the same! This involves being comfortable working efficiently and autonomously and being a natural...

  • EA to CEO of Global Luxury Interior Design Company

    4 weeks ago

    London , London, UK, United Kingdom Knightsbridge Recruitment Full time

    A luxury interiors company are looking for a dynamic, bright and experienced EA to support an inspirational CEO with a wealth of experience – a fantastic opportunity, luxury at its finest. The company has studios globally and is renowned for creating exquisite interiors. Based out of stunning offices, this is fast paced, busy and creative studio, who are...

  • EA / Project Manager

    4 weeks ago

    Based in Camden, London, London, UK, United Kingdom FY Recruitment Full time

    Float EA/Project Manager – Executive Search Experience Initially 4 days a week in office and after probation will drop to 2/3 days Camden area in London The Company A leading executive search firm that works with some of the most exciting organisations and brands across all consumer facing sectors is looking for a Float EA/Project Manager to...

  • EA to Founder of luxury network

    4 weeks ago

    London , London, UK, United Kingdom Lavender Jones Recruitment Full time

    We are looking for a hardworking, charismatic and super organised EA who can help support an extremely busy and really lovely Founder as he scales his business. Our client runs a successful exclusive and luxury network which allows its members access the most desirable clubs around the worlds and the chance to be part of a really fabulous community where...

  • EA to Co-Founders

    4 weeks ago

    East London, London, UK, United Kingdom Knightsbridge Recruitment Full time

    A one-off, truly unique and exciting opportunity to join an incredible Tech start-up that is disrupting the market and growing at pace. This role is supporting the co-founders who have created something incredible and green - an incredibly exciting time to join this brand on its way to the top. They have already achieved great things and have earnt...

  • EA/ Roadshow Coordinator

    4 weeks ago

    London,, UK, United Kingdom C&C Search Full time

    Please do let me know if you would be interested in this wonderful opportunity!Please do feel free to share with your network, as ever we have our wonderful referral scheme with which we say a huge thank you for successful client and candidate referrals.Position: German Speaking EA/Roadshow CoordinatorLocation: City of LondonIndustry: Investment...

  • EA/ Roadshow Coordinator

    3 weeks ago

    London,, UK, United Kingdom C&C Search Full time

    Please do let me know if you would be interested in this wonderful opportunity!Please do feel free to share with your network, as ever we have our wonderful referral scheme with which we say a huge thank you for successful client and candidate referrals.Position: German Speaking EA/Roadshow CoordinatorLocation: City of LondonIndustry: Investment...