Research Grants and Finance Officer

2 weeks ago

Bristol, United Kingdom Phasecraft Full time

Phasecraft is the quantum algorithms company. We are building the mathematical foundations for quantum computing applications that solve real-world problems. Founded in 2019 by Toby Cubitt, Ashley Montanaro and John Morton, we are based in London and Bristol. In 2023 we completed a £13m Series A funding round led by leading Silicon Valley deep tech VC, Playground Global.

Phasecraft’s unprecedented access to today’s best quantum computers – through partnerships with Google, IBM, Rigetti and QuEra– provides us with unique opportunities to develop foundational IP, inform the development of next-generation quantum hardware, and accelerate commercialisation of high-value breakthroughs.

As we continue to grow and explore new areas of research an exciting opportunity has arisen to join our talented team as a Research Grants and Finance Officer. In this newly created role, you will assist our Director – Research Operations in ensuring the efficient administration of Phasecraft’s grant related activities. The ideal candidate will also assist with financial reporting and general accounting duties across the company.

Job Description

  • Support the management and reporting of externally funded research projects including:
    • Preparation of regular reports to Funders, with input from Director - Research Operations and Technical leads
    • Management of the regular financial reporting to Funders, including:
      • Generating timesheets, coordinating with team members to complete timesheets and uploading on to the system.
      • Collating the necessary financial documents (including invoices for costs such as travel and subsistence, materials, etc) for claims and reporting
      • Timely submission of necessary information onto the Funders’ systems
    • Coordination of the audit processes, including collating necessary documents for review
    • Managing Funder queries, escalating more complex requests as needed
    • Arrange and co-ordinate regular review meetings with Funders, stakeholders and partners.
  • Assist with pre-award administration for standard funders, including costing and submission on the Funders’ systems
  • Assist with organizing and running research workshops and events (venue search and booking, registration, support on event day, note taking etc).
  • General accounting and bookkeeping duties including the management of expenses and ensuring invoices are collated for month/year end reporting.
  • Assisting with financial reporting, managing the process for producing management accounts and developing reports for board and investors.

Phasecraft operates a hybrid working pattern and this role can be based either in Bristol or London, depending on the candidate.

Essential criteria:

  • Experience in a grant administration or finance role.
  • Able to systematically gather and effectively utilise information from multiple sources.
  • Able to manage time effectively including managing competing demands, prioritising tasks, and meeting deadlines.
  • Excellent attention to detail and meticulous record keeping.
  • Delivery focus and ability to identify opportunities for improved efficiencies and processes.
  • Experience of managing budgets and preparing financial reports.
  • Flexibility to work on other tasks required to support the growth and success of the company.
  • Excellent communication skills.
  • Maintains a high degree of discretion and confidentiality.
  • Ability to quickly integrate and apply new knowledge.

Desirable criteria:

  • Familiarity with research funding requirements and processes, and in particular with Innovate UK or EU Funding Programmes

Working at Phasecraft

As part of our generous remuneration package, you can expect 6 months parental pay (gender blind); unlimited annual leave; flexible working hours and hybrid working arrangements.

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