Event Administrator

3 weeks ago


Winchester Hampshire, United Kingdom Tate Full time

Events Administrator

Location - Winchester (office based)

Pay rate - £13.06 per hour.

Hours - 37.5 hours per week, Monday to Friday

Start date - ASAP.

End date - 30th June with possible extension.

Our client in Winchester is looking for an Events Administrator to support them for the next few months during a busy period. The role requires somebody that has good attention to detail, the ability to juggle multiple tasks and excellent communication skills. The successful applicant will be required to work on their own assigned events from start to finish and be able to overcome any challenges through resourceful actions.

Main Duties and Responsibilities

The Events Administrator is responsible for the planning and providing operational cover for all assigned events. From the first initial sales enquiry to the operational delivery of the event through to the final invoice.
You will be the key point of contact for all client communications via various methods of communication. I.e., in person, over the phone, via email and MS Teams.
You will create initial proposals and quotations, follow ups, and prepare revised proposals as required. In response to client needs and to ensure maximum business conversion.
You will be responsible for preparing, sending, and ensuring signed booking contracts and required pre-payments are in place for all events.
You will ensure all contractual obligations are met and adhere to the organisation's terms and conditions.
You will consult with the relevant internal departments regarding the planning and contracting of the events.
You will need to ensure any contract changes are communicated to the client with enough time to be actioned.
You will accurately document all finical quotes for each event through the issuing and confirmation of contracts, deposits, and event invoices to the event within an agreed time scale.
You will need to manage and rectify any operational complaints on the day, escalating where appropriate.
Undertake post-event follow ups through questionnaire feedback and/or phone calls to help the COM/CRSM identify future conference opportunities, encourage repeat business, and ensure service standards are always upheld.
Supervise a small team of casual conference staff in the absence of the line manager.
Ensure all the standards and operational procedures for all events are consistently maintained, including all relevant health and safety procedures.
Ensure rooming lists are accurate at all times.
Assist with Line manager with identifying and posting new marketing opportunities using a variety of different social media platforms.

Essential:

Good IT skills, MS office including Teams, Excel, and Word
Good knowledge and experience using social media platforms in a business capacity.
Excellent communication skills
Experience working as an events administrator previously.

If you are interested and can commit to this role, please contact me ASAP - this role is an immediate start.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application #J-18808-Ljbffr

  • Winchester, United Kingdom Micheldever Tyres Services Ltd Full time

    Micheldever Tyres are looking for a proactive and coordinated Training Administratortosupport the L&D training team to administer training events, manage invitations and lists, providing key administrative contact for eLearning queries or administration.The role will work to support the Group Learning and Development Team to ensure Inductions, training...


  • Winchester, United Kingdom Micheldever Tyres Services Ltd Full time

    Micheldever Tyres are looking for a proactive and coordinated Training Administratortosupport the L&D training team to administer training events, manage invitations and lists, providing key administrative contact for eLearning queries or administration.The role will work to support the Group Learning and Development Team to ensure Inductions, training...

  • Administrator

    3 days ago


    Winchester, United Kingdom Team Support Full time

    At Team Support we are looking for experienced administrators to work at IBM UK LTD. The shift is Monday to Friday, 09:00 - 17:00 As an Administrator you will be responsible for providing administrative support to the team and be the first point of contact for any internal and external requests. You will carry out a number of tasks with excellent customer...


  • Winchester, Hampshire, United Kingdom Skillsearch Full time

    Do you have People Service Advisor experience, and are you seeking a new job in Winchester? Our client is looking for a People Services Advisor, and the role comes with an attractive contract rate of £24 per hour. Work proactively with the People Services team to deliver a seamless, quality ER and People advisory service Provide advice and guidance on...


  • Winchester, United Kingdom Collegiate AC Ltd Full time

    **Please note that this role is based on 20 hours per week** **About Collegiate** Collegiate AC is the UK’s leading operator of luxury student accommodation, working closely with their partners to deliver an exceptional student experience in some of the most innovative schemes in leading University towns and cities. The key to Collegiate’s rapid...


  • Winchester, United Kingdom Connect2Hampshire Full time

    **Part Time Senior Administrative Assistant (AH&C)** **Work Location**: Winchester 1 day a week - Hybrid **Hours per week**: 20 hours **Contract Type**: Casual **_About the role_** The position will be supporting teams of social care practitioners, in an administrative capacity to enable the effective and timely delivery of services to service users,...


  • Portsmouth, Hampshire, United Kingdom RGF Staffing UK Limited Full time

    HR Administrator 12 Month Contract £89 per hour PAYE / £25 per hour Umbrella Advantage is working on behalf of a large known company within the Aerospace/Defence Industry, They are in need of a HR Administrator on a 12 month initial contract. This role is to be based in Portsmouth occasional travel to other UK sites. The role of the HR Administrator...

  • Revit Architect

    2 weeks ago


    Winchester, Hampshire, United Kingdom Architecture Full time

    This role is a great opportunity to work on mixed-use and residential developments throughout the UK. Ideal candidates will have a keen interest in sustainability and traditional vernacular architecture. Enjoy the flexibility of hybrid working and an outstanding benefits package. This position involves joining the commercial team, where you'll work on a...


  • Portsmouth, Hampshire, United Kingdom Wild Recruitment Full time

    Administrator - Grants Team Portsmouth Part time - 4 hours per day £11.95ph My client are a Charity based in Portsmouth who are seeking a general all-rounder Grants administrator to join the team. This is a Part Time temp position until July. The role General office administration, lots of front facing taking calls and triaging / signposting to the...

  • Team Coordinator

    6 days ago


    Winchester, United Kingdom AMS Full time

    AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with the Client to support contingent recruitment processes. On behalf of this Client, we are looking...


  • Portsmouth, Hampshire, United Kingdom Wild Recruitment Full time

    Administrator - Grants Team Portsmouth Part time - 4 hours per day £11.95ph My client are a Charity based in Portsmouth who are seeking a general all-rounder Grants administrator to join the team. This is a Part Time temp position until July. The role General office administration, lots of front facing taking calls and triaging /...

  • HR Administrator

    4 days ago


    Portsmouth, Hampshire, United Kingdom Click Digital Full time

    We are recruiting for a HR Administrator for a leading Defence & Space organisation based in Portsmouth, this is a Hybrid role with 3 days a week onsite, 2 days WFH. Overview of the role: You will support the UK HR team in their day-to-day activities, working closely with HR Management, Business Partners (HRBPs) and Talent Acquisition Partners. You will...


  • Winchester, United Kingdom Tate Full time

    **Pro**ject Administration Assistant** Winchester £28,000pa** *** Tate Recruitment is recruiting on behalf of a leading practice specialising in Classical and Traditional architecture, and contextual urban design, with offices in Winchester and London. We are looking for a Project Administration Assistant to join their team and provide support to their...


  • Portsmouth, Hampshire, United Kingdom RGF Staffing UK Limited Full time

    HR Administrator Portsmouth 12 Month Contract £18.89 per hour PAYE / £25 per hour Umbrella Advantage is working on behalf of a large known company within the Aerospace/Defence Industry, They are in need of a HR Administrator on a 12 month initial contract. This role is to be based in Portsmouth occasional travel to other UK sites. The role of the HR...


  • Winchester, United Kingdom Connect2Hampshire Full time

    We are looking for an enthusiastic and forward-thinking individual to join Hampshire Highways' busy central Operation Centre. If you enjoy a fast-paced, evolving working environment, and are a quick learner looking to develop your skills, all while challengingyourself within a growing team, then we'd love to hear from you. At Hampshire County Council you...

  • Architect

    2 weeks ago


    Winchester, Hampshire, United Kingdom Architecture Full time

    Architect Job in Winchester, Hampshire Architect job in Winchester, Hampshire. This role is a great opportunity to work on mixed-use and residential developments throughout the UK. Ideal candidates will have a keen interest in sustainability and traditional vernacular architecture. Enjoy the flexibility of hybrid working and an outstanding benefits...

  • Site Administrator

    4 days ago


    Basingstoke, Hampshire, United Kingdom VolkerWessels UK Ltd Full time

    VolkerFitzpatrick offers a range and depth of civil engineering, infrastructure and building services. We contribute to vital parts of the nation's life through projects of strategic importance, while delivering those less visible, yet essential, works required by both private and public sectors. We build, renew, maintain highways, airports, railway...

  • Legal Assistant

    4 days ago


    Winchester, United Kingdom Shentons Solicitors Full time

    **Are you looking to take your next step into a career in Criminal Law?** We are looking for someone like you to assist our busy Criminal Law department. We are a busy, expanding firm in the heart of Winchester providing services to Hampshire and beyond. We offer an enjoyable and rewarding working environment and a very friendly team. We are committed to...


  • Portsmouth, Hampshire, United Kingdom Careeraddict Full time

    iO associates have patterned with a leading multinational aerospace corporation that designs, manufactures, and sells aircraft, helicopters, satellites, and defense systems. With a rich history spanning decades, it is known for innovative technologies and commitment to sustainability in aviation. Its global presence and diverse product portfolio make it a...


  • Hampshire, United Kingdom Manpower Full time

    Provide expertise in a specific marketing discipline (media, operations, agency management, digital, event management etc.). Plan, execute and steward specific marketing activities, programs and budgets as appropriate and related to the area of expertise consistentwith marketing communications and brand strategies. Act as point of contact in given discipline...