Building Facilities Administrator

3 weeks ago

Salisbury Wiltshire, United Kingdom EMCOR Group (UK) Plc Full time €25,095

Monday to Friday, 8:00 to 17:00
Contract Type: Permanent Full Time
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Regular monitoring and audit of services will be part of the job role, including data collection and analysis as part of scheduled monthly reporting to key stakeholders. This job role will be required to use an electronic procurement and inventory control system alongside Smartsheet and Excel. Take accountability for the processing of stock from goods inwards to dispatch ensuring that all EMCOR UK and client processes and procedures are followed raising any issues to the Facilities Supervisor in a timely manner.
Accountable for maintaining and controlling stock levels including stock rotation ensuring that any concerns or issues are raised to the Facilities Supervisor in a timely manner.
To pick and ship items against the Client system (MAPs) for internal requisitions ensuring processes and procedures are followed correctly and that items picked are checked (accuracy is paramount for this tasking).
Ensure all pick and ship notes are signed off by an appropriate Supervisor or colleague before being issued.
following up enquiries through to completion and highlight any unresolved issues to the Facilities Supervisor in a timely manner
To make deliveries/collections for UKHSA Stores adhering to manual handling guidance and training
Support the Facilities Supervisor for all internal/external audits and to follow up on any corrective actions assigned.
Housekeeping duties are untaken regularly in Stores and storage facilities both on and off -siteso that safety and good organisation is kept on point
To support all tasking in Stores, taking pride to follow up tasks to a conclusion and To encourage great attitude and behaviours within the Teamraising any concerns or issues in a timely manner to Facilities Supervisor in the first instance
Undertake liquid nitrogen re-fills strictly following EMCOR LWIs and training provided
To support Operation Clearway (snow and ice clearance) as and when required directed by Facilities Supervisors/ EMCOR Management Team
To undertake chemical collections and transport to the site waste compound strictly working to EMCOR LWIs raising a dynamic risk assessment as required
Processing incoming mail and samples including use of x-ray machine making deliveries and collections across the campus (supporting processing of outgoing mail on occasions as required)
Support in the delivery and collection of clean/used general laundry ensuring that laundry is processed by department and counted in/out keeping updated clear records
Forklift operation tasks for good inwards & movement of items working to training methods and risk assessments raising a dynamic risk assessment as required
Litter picking across client campus working to weekly schedule and adhoc requests
Being accountable and responsible for areas of responsibility taking ownership of tasks ensuring that they are undertaken to the correct standard and followed through to completion raising any issues or concerns in a timely manner to the Facilities Supervisor
Previous stores/warehouse experience with a strong focus on computer based systems and spreadsheets
Experience of manual handling type roles
Strong communication skills with the ability to compile monthly electronic reports using data analysed from inventory and stock control systems
Full driving licence essential (confident to drive a Luton type of vehicle)
Forklift truck licence desirable, but training would be available
Flexible will work with other trades
Must be willing to undertake further training
25 Days holidays + Bank holidays
~ Holiday Buy Scheme - up to 5 days a year
~ Industry leading Maternity & Paternity Policies
~ Refer a Friend scheme worth £500 per referral
~ GEMS Internal recognition scheme with vouchers for Amazon and retail/dining
~ Extensive Learning & Developmentopportunities, including opportunities for progression.
~ Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
~ Bike To Work Scheme
~ Paid volunteering and charity days
~ Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
~ Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal andFinancialqueries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.
Join us in building a better world at work.

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