Business Support Administrator

2 weeks ago

Bournemouth Dorset, United Kingdom Gama Aviation Full time
Vacancy Name Business Support Administrator
Vacancy No VN902
Employment Type Full-Time
Division Ground
Work Location
Job Details
/ Position:
Business Support Administrator

/ Location:
Bournemouth

/ Working Hours:

Mon-Fri, occasionally early shift Gama Aviation is currently recruiting for a Business Support Administrator to join our talented and progressive team at our modern Bournemouth base facility.

If you have an eye for detail, are process driven and highly organised, then this role is for you.

As part of our Front of House team supporting a busy environment, this position will be responsible for providing a high quality and professional welcome and management of all visitors to the site.

In conjunction with this, you will also provide efficient administration support in order for our facility to function smoothly. This is an integral role within the team maintaining a professional and organised reception and office environment.

We are looking for a diligent and enthusiastic individual who is flexible, hardworking, works well as part of a team and under their own initiative.

/ About us:

Gama Aviation is a hugely diverse business that offers much more than perhaps its name would suggest. Yes, we fly but we also save lives, provide mission critical intelligence, and build systems that deliver decisive advantage.

With operations in the UK and Middle East a career with us can offer travel, personal growth opportunities and the ability for long-term progression in a fast paced and dynamic service industry.

/ Responsibilities:

Operate the reception desk and greet customers, visitors, and guests warmly
Manage the visitor book and issue relevant passes according to company procedures
Provide customer support, accompany guests as necessary, and assist with their needs
Answer incoming telephone calls and direct them accordingly
Handle incoming and outgoing mail efficiently
Order and maintain stock levels of stationery and office supplies
Manage meeting room calendars and ensure they are fully equipped and maintained
Organize catering for internal meetings and events
Assist with planning inductions for new employees
Travel and Accommodation Management
Book and manage accommodation and travel requirements as needed
Tracking all cars within the Gama Fleet and maintaining records
Liaising with Finance to check leasing invoices and with Stores Manager for maintenance
Organising paperwork for new vehicle acquisitions
Keeping track of serial numbers for unregulated laptops and liaising with Head of IT
Ordering and processing uniforms for new and current employees
Assist management with general administration tasks as required
Provide support to other departments during times of absence, holidays, or high workload
Perform any other duties as reasonably requested by the company / Skills, Qualifications and Experience required: Essential
Previous experience in a receptionist or customer service role is essential
A can-do attitude, adaptable, flexible and willing to help wherever you can, no matter how large or small the task is
Impeccably organised, and understands the importance of attention to detail when aiming to deliver standout quality in all that you do
An excellent written and verbal communicator, working with stakeholders at all levels, who can positively reflect our company values and principles
Ability to multi-task, problem solve and thrive in a busy and fast-paced environment
Unquestioned integrity and highly accurate in all tasks
Strong IT skills including experience with MS Word and Excel Advantageous
Experience within the aviation/aerospace industry will be highly advantageous
High school diploma or equivalent required; additional education or certification in office administration or related field is advantageous / In addition to a Competitive Salary, we will offer you:
Competitive Group Pension Scheme
Comprehensive Life Assurance
Comprehensive Income Protection
Comprehensive Travel Insurance
Comprehensive Private Healthcare (after successful passing of probation)
Free Car Parking
2 Paid Volunteering Days each calendar year (subject to line manager approval)

Investment in Training, Qualifications and Professional Development *(Subject to insurance underwriting) Due to the volume of applications received, only candidates selected for interview will be contacted.

If you do not hear from us within 20 working days then your application has been unsuccessful on this occasion.

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