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Business Support Administrator

4 months ago


Bournemouth Dorset, United Kingdom Gama Aviation Full time

Vacancy Name Business Support AdministratorVacancy No VN902Employment Type Full-TimeDivision GroundWork LocationJob Details/ Position: Business Support Administrator/ Location: Bournemouth/ Working Hours: Mon-Fri, 0930-1800 (occasionally early shift 0730-1600)Gama Aviation is currently recruiting for a Business Support Administrator to join our talented and progressive team at our modern Bournemouth base facility. If you have an eye for detail, are process driven and highly organised, then this role is for you.As part of our Front of House team supporting a busy environment, this position will be responsible for providing a high quality and professional welcome and management of all visitors to the site. In conjunction with this, you will also provide efficient administration support in order for our facility to function smoothly. This is an integral role within the team maintaining a professional and organised reception and office environment.We are looking for a diligent and enthusiastic individual who is flexible, hardworking, works well as part of a team and under their own initiative./ About us:Gama Aviation is a hugely diverse business that offers much more than perhaps its name would suggest. Yes, we fly but we also save lives, provide mission critical intelligence, and build systems that deliver decisive advantage.With operations in the UK and Middle East a career with us can offer travel, personal growth opportunities and the ability for long-term progression in a fast paced and dynamic service industry./ Responsibilities:Operate the reception desk and greet customers, visitors, and guests warmlyManage the visitor book and issue relevant passes according to company proceduresProvide customer support, accompany guests as necessary, and assist with their needsAnswer incoming telephone calls and direct them accordinglyHandle incoming and outgoing mail efficientlyOrder and maintain stock levels of stationery and office suppliesManage meeting room calendars and ensure they are fully equipped and maintainedOrganize catering for internal meetings and eventsAssist with planning inductions for new employeesTravel and Accommodation ManagementBook and manage accommodation and travel requirements as neededTracking all cars within the Gama Fleet and maintaining recordsLiaising with Finance to check leasing invoices and with Stores Manager for maintenanceOrganising paperwork for new vehicle acquisitionsKeeping track of serial numbers for unregulated laptops and liaising with Head of ITOrdering and processing uniforms for new and current employeesAssist management with general administration tasks as requiredProvide support to other departments during times of absence, holidays, or high workloadPerform any other duties as reasonably requested by the company/ Skills, Qualifications and Experience required:EssentialPrevious experience in a receptionist or customer service role is essentialA can-do attitude, adaptable, flexible and willing to help wherever you can, no matter how large or small the task isImpeccably organised, and understands the importance of attention to detail when aiming to deliver standout quality in all that you doAn excellent written and verbal communicator, working with stakeholders at all levels, who can positively reflect our company values and principlesAbility to multi-task, problem solve and thrive in a busy and fast-paced environmentUnquestioned integrity and highly accurate in all tasksStrong IT skills including experience with MS Word and ExcelAdvantageousExperience within the aviation/aerospace industry will be highly advantageousHigh school diploma or equivalent required; additional education or certification in office administration or related field is advantageous/ In addition to a Competitive Salary, we will offer you:Competitive Group Pension SchemeComprehensive Life Assurance *Comprehensive Income Protection *Comprehensive Travel Insurance *Comprehensive Private Healthcare (after successful passing of probation) *Free Car Parking2 Paid Volunteering Days each calendar year (subject to line manager approval)Investment in Training, Qualifications and Professional Development*(Subject to insurance underwriting)Due to the volume of applications received, only candidates selected for interview will be contacted. If you do not hear from us within 20 working days then your application has been unsuccessful on this occasion.