Project Co-Ordinator

2 weeks ago

Norwich Norfolk, United Kingdom TRO Full time

Are you inspired by culture and experiences, and passionate about fuelling participation in the real world? Then we want to hear from you

TRO is a full-service experiential marketing agency We help build and grow brands in the real world by tuning into people’s passions and offering opportunities to get involved in them.

We are looking for a Project Co-Ordinator that is ready to learn and join our vibrant and busy office in Norwich.

We welcome applicants from all backgrounds with differing lived experiences – reasonable adjustments can be made to ensure the interview process is accessible for all.

Job Overview

As a Project Co-Ordinator, you will be supporting a Project Manager responsible for managing Ploom Tactical Retail field sales activities in Independent, Convenience and Grocery stores across the UK. This particular role is dedicated to our client JTI, working on the Ploom brand.

We are looking for a highly motivated individual to join our team who demonstrates excellent communication skills, is highly organised and has a passion for assisting field teams to deliver and exceed sales targets.

The role involves supporting the Project Manager, but you will also have your own tasks and responsibilities, which will include but not be limited to, staffing communications, stock and kit operations, store bookings, activity analysis and reporting.

Responsibilities & Duties

Project Delivery:

  1. Ability to prioritise project tasks and mange own to do list.
  2. Be an active member of the Ploom Project Management team – take part in weekly Client status calls, Team status calls and TRO Staffing calls. Interact with other members of the team, across the Ploom Programme.
  3. Review weekly field staff performance with your Project Manager. Prepare the weekly report, identify wins, opportunities, challenges, and assist with ideas to develop and enhance sales target delivery. Support the field sales team whilst working closely with the TRO staffing team.
  4. Support the Booking Co-Ordinator with store bookings, sharing results and insights.
  5. Kit management – our field sales team have resources to help them sell. You will be responsible for supporting the co-ordination of new kit deliveries and collections. You will also assist with the bi-weekly stock deliveries co-ordinating with our Stock Co-Ordinator.

Finance and Legal:

  1. Raise Purchase Orders and process invoices.
  2. Research costs to help build out new budgets.
  3. Reconcile budget elements throughout the project with support from Project Manager.

Key Experience & Skills

  1. Excellent communicator. A good telephone manner and not being afraid to pick up the phone is essential.
  2. Highly organised.
  3. Able to work autonomously and as part of a team
  4. Personable and presentable.
  5. Relevant industry experience is desirable.
  6. Relevant qualifications preferable.
  7. Understanding of Microsoft Office.
  8. Keen to learn and assist on a variety of project elements.

Why work for TRO?

  • We work with some cool brands; check out our work here:
  • We are on a mission to create experiences for all delivered by all and welcome applications from all persons regardless of their age, disability, sex, religion or belief or race.
  • We are exceptionally lucky to be part of Omnicom Experiential Group but have retained a small agency vibe.
  • Our Benefits: On top of salary, we offer lots more, including;

Employee Assistance Programme (consultations & resources), Life & Income Protection insurance, Wellbeing and Learning & Development Programmes, Enhanced Maternity, Employee discounts, Ride to Work Scheme and much more

  • We have an active social calendar – we like to work hard and play hard too Each of our offices has a Social Club, whose sole mission is to fly the social flag and get as many people involved as possible. From bake sales to summer parties and everything in between.
  • We are passionate about ALL People Matters with the following initiatives in place: 1. Mind Matters (offering support on issues relating to mental health), 2. Planet Matters (our sustainability task force), and 3. Community Matters (ensuring that TRO gives back to our local communities through various CSR activities) we aim to support our employees in all areas of their life

Length of contract: 3 month FTC

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