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Administrative Assistant

4 months ago

Glasgow, United Kingdom SCOTTISH EVENT CAMPUS LTD Full time

Comprising the SEC Centre, SEC Armadillo and the OVO Hydro, the Scottish Event Campus (SEC) is Scotland's premier venue for events, gigs, conferences, and exhibitions. We enjoy an enviable reputation as one of Europe’s most prestigious venues with the OVO Hydro consistently ranked in the top 3 busiest venues in the world, attracting over 2 million visitors per year. Scroll down the page to see all associated job requirements, and any responsibilities successful candidates can expect. We’re looking for a motivated and friendly Administration Assistant to work as part of our Conference Sales Team and in line with our vision to become the Best Event Campus in Europe. The administrative assistant will be responsible for working in the Conference Sales Team to help deliver the following: General Administrative Support Provide comprehensive administrative assistance to the sales team, including scheduling meetings and coordinating travel arrangements. Assist in the preparation and distribution of sales-related documents, financial data, presentations, and reports. Respond to incoming calls and ensure telephone cover is in place for the department throughout the day. Provide financial administration support including raising of PO’s, filing of expenses, etc. Supporting on coordinating hospitality and on-territory sales activities – booking venues and liaising with guests. Support coordination with site visits and client events on-site at the venue. Undertake other relevant duties as may be requested by the company from time to time. Preparing PowerPoint presentations and sales documentation. CRM (Customer Relationship Management system) Data Management CRM database management ensuring all information is up-to-date, consistent, and properly categorized. Data cleansing in preparation for the introduction of a new CRM for the sales team. Manage data entry tasks, including updating customer records, inputting sales activities, financial information, and recording relevant interactions. Generate regular reports and analytics from CRM data to provide insights into sales performance, customer trends, and opportunities for improvement. Our ideal candidate Our team work closely together in a busy environment, ensuring that all expectations are exceeded and providing the highest quality service to each event. Our desirable qualities include: Proficient in MS Office suite, particularly PowerPoint and excel. Excellent organisational skills and attention to detail, with the ability to handle multiple tasks simultaneously in a fast-paced environment. Effective communication and interpersonal skills, with the ability to collaborate across the business and provide administrative support to team members. You can manage complex and highly confidential information ensuring a high level of accuracy. Confident in learning to use new systems, e.g. Microsoft CRM and enjoy working with data. Hands-on, passionate, and flexible? A clear and concise communicator? Confident working with clients and skilled in multi-tasking, with a dedicated and enthusiastic attitude? If yes, then we’re looking for you – and if you have knowledge and experience in the event industry and evidence of a proven track record for delivering results… even better Our ideal candidate should embrace our mission, Best Venues, Best People, Best Events. In adopting our core values for teamwork and collaboration you should share our passion for providing excellent customer experience, acting as a role model, and setting an example for the team and wider business. Does this sound like the role for you?