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Travel Coordinator

3 months ago

Westhill, United Kingdom aaa consulting Full time
  • In conjunction with the client's travel supplier, source and book cost effective travel for employees, including flights, accommodations, transportation, and any other necessary arrangements
  • Ensure that purchase orders are raised and approved for all travel and accommodation bookings
  • Advise employees on travel policies, visa requirements, and any necessary documentation needed for their travel
  • Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals, and meeting schedules
  • Ensure all travel arrangements are accurate, complete, and aligned with the traveller's preferences and requirements
  • Ensure that travellers meet the requirements for travel (with support from the client's immigration advisors and travel supplier) e.g. they have the relevant visa clearance, vaccinations and passport validity
  • Manage, track and reconciling invoices, to ensure compliance with company policies and budgetary constraints
  • Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc
  • Record, maintain and update in coordination with the client's travel supplier; employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information ensuring safety and time effectiveness are taken into account.