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People & Payroll Administrator

2 months ago

Stockport, United Kingdom Stockport County FC Full time

Job Title: People & Payroll Administrator

Location: Stockport County FC, Edgeley Park

Reporting to: Head of People


Job Description:

The People & Payroll Administrator will work as part of the People & Finance departments to provide a professional, high quality, timely, customer focused administrative service to the Club. This role will also work closely with the Safeguarding team to provide Safeguarding administrative support.


Roles & Responsibilities

Key duties include:

  • Maintain employee personnel files ensuring all electronic records are up to date and in accordance with policy and employment law legislation
  • Ensure an effective and seamless experience of boarding of new starters, including completing pre-employment checks, issuing offers and contracts and creating employment records on our HR and rota systems - PeopleHR & Rota Cloud
  • Support the Club’s Head of People & Safeguarding Officer to maintain the Club’s Single Central Record (SCR)
  • Work with the Club’s Safeguarding Officer with the processing of the Disclosure and Barring Service (DBS) checks for all staff, volunteers, casual workers and consultants
  • Work with the Club’s Safeguarding Officer to ensure all new starters complete self-declaration forms – uploading them to individuals personnel files once completed
  • Adding all new starters onto the Club’s e-learning platform Smartlog
  • Complete Right to Work in the UK checks for all new starters in line with legal requirements
  • Contribute to the on-going review and improvement of operational processes ensuring the delivery of a customer focused, added value service
  • Ensure that all written documentation (emails, letters, contracts, meeting notes) are accurate and contain the correct information and the content is suitable for the recipient to receive
  • Complete reference checks for all new starters and ex-employees
  • Assist the Head of People with the processing new starter, leaver and changes of terms payroll information on a monthly basis for both match day and non-match day payroll
  • Prepare and validate monthly payroll report using our rota system, Rotacloud.
  • Ensure accurate calculations of overtime, timesheets, deductions and any other ad-hoc payroll-related adjustments and ensure all submissions are approved in line with company policies.
  • Respond to any payroll queries and resolve any issues or discrepancies.
  • Assist the Finance department with monthly reconciliations of payroll-related nominals: net wages, pension fund and PAYE accounts.
  • Assist with financial audits, and other ad-hoc information requests, by providing requested payroll information and documentation.
  • Assist with the collation of information required to submit annual P11D forms relating to employee benefits.
  • Create BACs upload files for payroll payments ready for upload to our online business banking account.


Candidate Requirements:

Essential

  • Experience of working in a complex administrative/assistant role
  • Previous experience of managing high volumes of administrative tasks
  • Experience of using a HR information management system (PeopleHR preferential)
  • Ability to prioritise tasks to ensure deadlines are met
  • Excellent communication skills (written and oral)
  • Excellent IT skills, Microsoft Office including Word and Excel
  • A good understanding of equality and diversity and the ability to apply this in practice
  • Professional and confidential approach to work with a strong understanding of the importance of confidentiality
  • Self-motivated with the ability to manage and prioritise workloads


Desirable

  • CIPD Associate Diploma/Certificate Level 3/5, or willingness to learn
  • Experience of working in a football/sporting setting


Stockport County Promotes equal opportunities in employment and we positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.


We will screen all applicants and select candidates whose skills and experience seem to meet our needs. We will carefully consider your application during the initial screening and will contact you only if you are selected for an interview.


Employment is subject to the provision of proof of eligibility to work in the UK.


Safeguarding: Stockport County Football Club is committed to safeguarding the welfare of children and young people and expects all staff and volunteers to endorse this commitment. Roles will be subject to a DBS check. This will be either a basic, standard or enhanced check depending on the job role and responsibilities.