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Lead Pension Administration Specialist
2 months ago
Role Overview:
The primary objective of this position is to oversee the management of the organization's pension schemes while coordinating both employee and employer contributions.
Key Responsibilities:
You will be tasked with the administration of all pension disbursements and compliance reporting for Local Government Pension Scheme (LGPS) and National Health Service (NHS) pension schemes.
Additionally, you will assist with the administration of expenses and supervise the management of the company's death-in-service insurance and various employee benefits.
Main Duties:
1. Lead the administration of the company’s personal pension scheme, ensuring new employees are enrolled according to auto-enrollment regulations.
2. Ensure adherence to the latest Auto-Enrolment Legislation and collaborate with the scheme actuary and Trustees for the tri-annual actuarial evaluation.
3. Monitor changes in employee roles, hours, and salaries to meet Auto Enrolment criteria.
4. Serve as the primary contact for all Pension Schemes, including LGPS and NHS schemes.
5. Manage the administration of all Pension Schemes during TUPE transfers, coordinating with the HR director and payroll manager to ensure proper setup for new employees, including those transferred from other employers.
6. Liaise with new employers regarding individuals subject to TUPE and ensure all necessary administrative tasks are completed.
7. Maintain Public Sector Contracts and ensure compliance with legislative changes, strictly adhering to payment and reporting schedules.
8. Oversee general pension administration in collaboration with external project administrators, advisors, actuaries, and solicitors, providing ad-hoc data as required.
9. Manage the Life Assurance Scheme, supplying data to trustees as necessary and liaising with beneficiaries in a professional and sensitive manner.
10. Provide Employee Benefits data for the annual Life Assurance renewal process for all relevant policies through insurance brokers.
11. Act as a liaison for employee claims within the benefits system, managing claims to completion.
12. Collaborate with team members and assist colleagues as needed.
13. Work closely with the payroll team and payroll manager to address all pension-related inquiries, including complaints, queries, and retirement applications.
14. Utilize the iTrent payroll system to monitor ongoing cases and facilitate benefit payments.
15. Maintain the Scheme database to ensure accuracy and currency.
16. Assist the Payroll Manager with the management and reporting of P11Ds and PSA submissions.
17. Confidently address pension and tax-related inquiries from pension scheme managers and other contacts.
18. Review and authorize the work of team members, providing development support and mentoring to less experienced colleagues.
19. Collaborate with technical colleagues on legislative, regulatory, or system changes affecting the scheme.
20. Provide on-the-job training to administrative staff as necessary to ensure a well-trained resource pool.
21. Engage actively with employees approaching retirement to offer guidance and support leading up to their retirement.
General Duties:
1. Complete and submit an accurately filled timesheet weekly.
2. Conduct all work in alignment with the project’s objectives and the company’s service principles.
3. Comply with and implement the Equal Opportunities Policy.
4. Maintain confidentiality at all times in accordance with the established policy.
5. Adhere to written policies, procedures, and guidelines for best practices.
6. Prepare monthly management reports and participate in regular management meetings.
7. Undertake any other duties as required.
Working Hours:
37.5 hours per week, Monday to Friday. Normal working hours will be agreed upon with your manager, to be worked flexibly between 8 am and 5 pm based on organizational and departmental needs.
Holidays:
25 days plus 8 statutory days pro rata. An enhancement is provided for working during Christmas and New Year, but not for evenings, weekends, or other public holidays.
Disclosure Checks:
All appointments will be subject to enhanced DBS disclosure and ISA checks.
Probationary Period:
The initial four months will serve as a probationary period. Upon satisfactory completion, your employment will be confirmed. A one-off £100 bonus (subject to tax) will be awarded upon successful completion of the probationary period, contingent on the completion of all induction processes and submission of probation review paperwork.
Pension:
Auto-enrollment pension scheme with the People's Pension.
Life Assurance:
Staff will become members of a non-contributory group life assurance scheme after six months of employment, providing a death-in-service benefit of two times the annual salary. Participation is subject to terms and conditions that may change over time.
Note: The company reserves the right to modify or discontinue the life assurance scheme with reasonable notice.
