Executive Assistant Office Manager

5 days ago


Staines, United Kingdom Pivotal Recruitment Ltd Full time

Overview:

We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal candidate is a motivated self-starter with excellent interpersonal and organizational skills, adept at multitasking in a fast-paced environment while ensuring attention to detail and accuracy. This position is the communication hub for the organization.


Executive Leadership Support & Office Management:

  • Ensure smooth communication and operations by acting as the key point of contact between executives and internal/external clients. Manage all office operations across multiple locations, ensuring services run efficiently.


IT & Office Equipment Management:

  • Collaborate with the IT companies to ensure all office equipment functions correctly and employee issues are resolved promptly. Maintain a detailed inventory of office computer equipment and manage company phone systems and cell phone plans, troubleshooting issues as needed.


Onboarding & Personnel Support:

  • Play a key role in onboarding new employees, offering administrative guidance and support to ensure a smooth transition into the company. Assist personnel globally with administrative and logistical support, ensuring smooth daily operations.


Vendor & Supply Management:

  • Work directly with vendors to manage office supplies, including coffee and drinks, etc. Coordinate with external vendors for promotional events including conference exhibitions. Create and develop printed promotional literature such as brochures and Product Line cards. Foster strong relationships to ensure smooth, timely delivery of services and supplies.


Calendar & Travel Management:

  • Handle complex calendar management, travel arrangements, and meeting coordination for global executives, successfully managing schedules across multiple time zones. Ensure the seamless planning and execution of events both locally and internationally. Coordinate scheduling of international meetings and trade shows.


Social Media & Digital Marketing:

  • Manage social media platforms for Europe, driving brand visibility and engagement through targeted campaigns. Collaborate with marketing companies to align strategies and maintain consistent messaging across channels, including LinkedIn, email, and the company website. Develop product videos and other promotional content for LinkedIn and newsletter campaigns.


  • Staines-upon-Thames, United Kingdom Pivotal Recruitment Ltd Full time

    Overview: We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor.The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results.The ideal...


  • Staines-Upon-Thames, United Kingdom Pivotal Recruitment Ltd Full time

    Overview: We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal...


  • Staines-Upon-Thames, United Kingdom Pivotal Recruitment Ltd Full time

    Overview:We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal...


  • Staines-upon-Thames, United Kingdom Pivotal Recruitment Ltd Full time

    Overview:We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal...


  • Staines-Upon-Thames, United Kingdom Pivotal Recruitment Ltd Full time

    Overview:We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal...


  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    Overview: We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal...


  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    Overview: We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal...


  • Staines-upon-Thames, United Kingdom Pivotal Recruitment Ltd Full time

    Job Description Overview: We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor.The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers...

  • Executive Assistant

    6 months ago


    Staines-upon-Thames, United Kingdom IFS Full time

    **Company Description** IFS is a billion-dollar revenue company with 6000+ employees on all continents. We deliver award-winning enterprise software solutions through the use of embedded digital innovation and a single cloud-based platform to help businesses be their best when it really matters-at the Moment of Service. At IFS, we're flexible, we're...


  • Staines, United Kingdom Office Angels Full time

    Conveyancing Secretary/ Conveyancing Administrator Staines£26-£29kAre you an experienced Conveyancing Administrator or Paralegal looking for your next opportunity? Our client, a leading legal organisation in the Staines area, is currently seeking a talented individual to join their team in a temporary-to-permanent/ Permanent position.About the...


  • Staines-upon-Thames, United Kingdom Pure Storage Full time

    Position Overview: **SHOULD YOU ACCEPT THIS CHALLENGE...** We are seeking a highly motivated and skilled Strategic Assistant for the EMEA Vice President to work closely with the VP and leadership team. This role is critical to our success as we scale our operations and work towards achieving our strategic goals. The Strategic Assistant will be responsible...

  • Executive Assistant

    6 months ago


    Staines-upon-Thames, United Kingdom Kerry Full time

    **About Kerry**: Kerry Dairy Ireland is one of the world’s leading dairy businesses with a revenue more than €1bn per year. With our strong dairy heritage and deep-rooted connection to our 3,000 milk suppliers, right through to our portfolio of innovative and high-quality brands, our vision for the business is to re-imagine dairy through innovation and...


  • Staines-upon-Thames, Surrey, United Kingdom 1st Executive Full time

    Skillful professionals are invited to apply for the Head of Capital Assets Management role at 1st Executive, a leading airport operator.We require an expert with extensive experience in procurement and asset management to lead our capital assets strategy. The ideal candidate will possess exceptional leadership skills, a deep understanding of infrastructure...


  • Staines-upon-Thames, Surrey, United Kingdom 1st Executive Ltd Full time

    We are looking for an experienced Procurement Operations Manager to join our team at 1st Executive Ltd. The ideal candidate will have a proven track record in contract management, with expertise in procurement operations, supplier relationship management, and negotiation.Main ResponsibilitiesManage day-to-day contract operations, ensuring timely delivery of...


  • Staines-upon-Thames, Surrey, United Kingdom 1st Executive Ltd Full time

    As a Strategic Procurement Lead at 1st Executive Ltd, you will be responsible for developing and implementing strategic procurement plans that meet the company's objectives.About the JobA minimum of 2-5 years' experience in contract management, with a focus on procurement operations and supplier relationship management.You will work closely with suppliers to...

  • Sales Executive

    1 month ago


    Staines, United Kingdom CTS International Logistics Co., Ltd-EU Region Full time

    Reports ToThis position will report to the EU Sales Director and Branch General Manager.Job OverviewThe core duties of the Sales Executive are to identify, design and execute plans that help the company’s business grow as well as develop new products, services and lines of businesses to increase and sustain that growth.Responsibilities and...

  • Contract Manager

    1 month ago


    staines, United Kingdom 1st Executive Full time

    Contract Manager - Indirects £55k Role: Indirects Contract ManagerSalary: £43,500 to £55,000 plus benefits (Including Bonus up to 10-20%, attractive pension, Life Assurance, Medical, Shares, Travel Allowance, etc.)Client: Major airportLocation: Hybrid working from home and 3 days per week in Staines. A chance to join the world's fastest-growing airport,...

  • Procurement Manager

    1 month ago


    staines, United Kingdom 1st Executive Full time

    Procurement Manager - Indirects £55k Role: Indirects Procurement ManagerSalary: £43,500 to £55,000 plus benefits (Including Bonus up to 10-20%, attractive pension, Life Assurance, Medical, Shares, Travel Allowance, etc.)Client: Major airportLocation: Hybrid working from home and 3 days per week in Staines. A chance to join the world's fastest-growing...


  • Staines-upon-Thames, Surrey, United Kingdom 1st Executive Full time

    1st Executive is a forward-thinking organisation, seeking an experienced Infrastructure Procurement Strategist to play a crucial role in our infrastructure development projects.We are looking for a highly skilled professional to join our team as an Infrastructure Procurement Strategist, responsible for end-to-end procurement processes, including pre-contract...


  • Staines-upon-Thames, United Kingdom Bupa Global Full time

    Executive Support Specialist **Job Description**: **Executive Support Specialist** **Location: Willow House, Staines** **Fixed-Term Contract - 7 months** **Salary: £39,000-£50,000** **Full time** We consider all types of flexibility, including locations, hours and working patterns. **We make health happen** At Bupa, we're passionate about...