Office Manager

1 week ago

Yeovil, United Kingdom Talented Recruitment Group Full time

Talented Recruitment Group is seeking an Office Manager to assist our client's Senior Leadership Team. This hands-on role involves ensuring the seamless operation of the head office. The Office Manager will be responsible for maintaining a welcoming, clean, and efficient office environment in compliance with relevant guidelines and regulations. Additionally, this role includes providing proactive and professional administrative support to the Senior Leadership and HR teams.



The information below covers the role requirements, expected candidate experience, and accompanying qualifications.

Key Responsibilities

  • Ensure the smooth and efficient operation of the office, maintaining a welcoming and functional environment for all staff, and suggesting improvements where necessary.
  • Create a professional and hospitable atmosphere for all office visitors.
  • Advise the Senior Leadership Team on facilities and building-related issues.
  • Oversee daily office management, including opening and closing the office, and acting as receptionist to greet visitors as needed.
  • Manage office supplies, including drinks, snacks, stationery, and catering for meetings when necessary.
  • Maintain strong working relationships with external suppliers and contractors, ensuring effective provision of outsourced services such as cleaning, stationery, kitchen equipment, security systems, and building maintenance.
  • Provide efficient support to the Senior Leadership Team, including diary management, correspondence, meeting minute-taking and distribution, and presentation creation.
  • Offer administrative support to the HR Manager across all aspects of HR and the employee lifecycle, including recruitment, onboarding, induction, performance reviews, benefits administration, and record-keeping.
  • Assist in creating the monthly newsletter, developing content, and collaborating with others to ensure it remains relevant and informative.
  • Manage the creation of training accounts for new employees via our training portal, ensuring timely assignment and completion of training.
  • Support the organisation and administration of events and social activities on an ad-hoc basis.
  • Undertake additional tasks, projects, and duties as assigned by the company.


Desired Experience

  • Proven experience in a similar role requiring high levels of professionalism and confidentiality.
  • Strong working knowledge of Microsoft Office.
  • Demonstrated ability to deliver exceptional customer service at all organisational levels.
  • Excellent customer service and communication skills with a friendly approach.
  • Exceptional organisational and planning abilities with a proven track record of managing multiple tasks and competing deadlines.
  • Thorough and organised approach with high attention to detail and a commitment to producing high-quality work.
  • Ability to handle confidential information with discretion and professionalism.
  • Proactive and self-motivated with a willingness to learn and tackle new challenges.
  • Ability to work independently, taking responsibility and seeking advice and support when necessary.
  • Supportive and cooperative team member with strong interpersonal skills for building cross-departmental relationships.
  • Ability to interact effectively with a variety of internal and external stakeholders.
  • Excellent time management skills with a flexible and positive ‘can-do’ attitude.


Benefits

  • £30K base salary
  • Pension
  • Health plan
  • 23 days annual leave plus bank holidays
  • Regular company events
  • Plus other great perks


This is an office-based role with the requirement to be in the Yeovil head office 5 days a week. If this sounds like a role you would be well suited to, please apply and we will be in touch to discuss your application further.

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