Office Manager
6 days ago
Key ResponsibilitiesnEnsure the smooth and efficient operation of the office, maintaining a welcoming and functional environment for all staff, and suggesting improvements where necessary.nCreate a professional and hospitable atmosphere for all office visitors.nAdvise the Senior Leadership Team on facilities and building-related issues.nOversee daily office management, including opening and closing the office, and acting as receptionist to greet visitors as needed.nManage office supplies, including drinks, snacks, stationery, and catering for meetings when necessary.nMaintain strong working relationships with external suppliers and contractors, ensuring effective provision of outsourced services such as cleaning, stationery, kitchen equipment, security systems, and building maintenance.nProvide efficient support to the Senior Leadership Team, including diary management, correspondence, meeting minute-taking and distribution, and presentation creation.nOffer administrative support to the HR Manager across all aspects of HR and the employee lifecycle, including recruitment, onboarding, induction, performance reviews, benefits administration, and record-keeping.nAssist in creating the monthly newsletter, developing content, and collaborating with others to ensure it remains relevant and informative.nManage the creation of training accounts for new employees via our training portal, ensuring timely assignment and completion of training.nSupport the organisation and administration of events and social activities on an ad-hoc basis.nUndertake additional tasks, projects, and duties as assigned by the company.
Desired ExperiencenProven experience in a similar role requiring high levels of professionalism and confidentiality.nStrong working knowledge of Microsoft Office.nDemonstrated ability to deliver exceptional customer service at all organisational levels.nExcellent customer service and communication skills with a friendly approach.nExceptional organisational and planning abilities with a proven track record of managing multiple tasks and competing deadlines.nThorough and organised approach with high attention to detail and a commitment to producing high-quality work.nAbility to handle confidential information with discretion and professionalism.nProactive and self-motivated with a willingness to learn and tackle new challenges.nAbility to work independently, taking responsibility and seeking advice and support when necessary.nSupportive and cooperative team member with strong interpersonal skills for building cross-departmental relationships.nAbility to interact effectively with a variety of internal and external stakeholders.nExcellent time management skills with a flexible and positive ‘can-do’ attitude.
Benefitsn£30K base salarynPensionnHealth plann23 days annual leave plus bank holidaysnRegular company eventsnPlus other great perks
This is an office-based role with the requirement to be in the Yeovil head office 5 days a week.
If this sounds like a role you would be well suited to, please apply and we will be in touch to discuss your application further.
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