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Executive Assistant

4 months ago

Hatfield, United Kingdom Hays Full time

Executive Assistant



Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.

Location

Hatfield AL10 9TW


Contract

3 Months (Full Time) Hybrid working but must be able to commute to Hatfield Office minimum 3 days per week


Job Specification

Executive Assistant to General Counsel

Act as “right hand” to General Counsel. Facilitate regular communication and act as enabler for GC to execute against department and business strategy.

Team overview

As a department, our core aim is to provide consistent, business-focused quality advice across the Group. This enables us to compete effectively in the market whilst managing risk levels that are both acceptable and fully understood by the business.

  • an in-depth understanding of the business and key contacts and ability to apply that knowledge in the day-to-day role.
  • of tasks and emails, ensuring this priority is clear and understood. Providing suggested solutions to delegate to help improve the manageability of GCs workload.
  • to act as mouthpiece, confidant to GC and responsible for flowing down department strategy.
  • department restructure priorities to meet departmental goals set by GC.
  • and maintaining record of confidential whistleblowing reports
  • annual reviews for direct reports and processing all pay reviews and bonuses
  • of telephone conferences / web sessions / video conferences
  • and organisation of trips and preparation of travel expense reports
  • of practicing certificate and subscription renewals
  • organisation as well as preparation and follow-up of national and international meetings/reviews (internal & external) incl. recording and tracking of action plans
  • for assisting GC in executing against strategic plan.
  • and co-ordination of management meetings and Department meetings annually, which involve international travel for participants.
  • of presentation documents working with Head of GLC Operations
  • of orders
  • taking and action tracking
  • administrative tasks, ensuring GC office runs smoothly.
  • cooperation with internal and external partners
  • of holiday applications, sick leave, vacancies and contract offers in consultation with the personnel manager.


Skills required

  • independent working style and good organisational skills
  • communication skills and assertiveness
  • resistance and the ability to stay calm under pressure
  • in approach and ability to accept and adapt to changing plans and priority.
  • and loyalty
  • conscientiousness, and commitment
  • and ability to take control
  • to work proactively, with little direction
  • problem-solving skills
  • management skills
  • relationship building skills
  • written and spoken English language
  • qualified
  • knowledge of MS Office
  • ability to travel occasionally


Desirable

  • in project management
  • in communications


Why you should join the Legal and Compliance Team

Challenging role but highly rewarding

Dynamic team

Excellent opportunities for growth and progression

Next Stage

Conversation with recruiter to assess suitability.


Start Date

ASAP


Interested in applying? Just reply with an up-to-date copy of your CV to Jatin.bhuranda@hays.com get the ball rolling.

Or if it is not quite right for you, but you have someone in mind for the role – please let me know.