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Divisional Coordinator

3 months ago

Slough England, United Kingdom Mars Full time
Job title - Divisional Coordinator - part time

Make your application after reading the following skill and qualification requirements for this position.
Location: Slough/Hybrid - 2 days a week in the office, and 1 day a week working from home
Contract length: 12 months
Hours: 22.5 hours per week - worked over 3 days a week (Mon, Weds and Thurs) Core hours - 8:30am to 4:30pm, can be slightly flexible to suit both parties. e.g. 8am-4pm
Rate: £16.95 per hour

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently recruiting for a Divisional Coordinator to work for the world's leading manufacturer of chocolate and confectionary products.

The Role:
Looking after the supply leadership team, carrying out a variety of duties including;
● Looking after the divisional manager and his reports
● Sorting expenses and arranging travel
● Arranging factory tours and making sure kit is ready for the tours
● Monthly supply debriefs
● Day to day operations
● Arranging vouchers for the monthly winner
● A small amount of diary management

The job will be based in Slough and will involve daily contact with Senior Managers, face-to-face, via email or Teams.

Responsibilities:
● Occasional Calendar Management - link in with peers and other associates locally and globally to organise meetings, ensuring a well-planned diary for each senior leader and anticipating next steps.
● Some Travel management: working with their travel provider to book flights, hotels and taxis.
● Team meeting management: plan, organise and coordinate large scale meeting logistics, including venue sourcing, delegate listing, video & audio conferencing and catering for the separate teams these roles support
● Purchase order requests: raise purchase requests on Ariba. Monitor and follow up to ensure timely payment of invoices. Link in with suppliers and various commercial teams where necessary.
● Create templates for senior leader presentations as required
● Timely communication of events, key updates or issues to associates using Yammer and/or email or other. Distribute communications (email/Teams) as requested
● Expense Submission: Ensure all expense receipts are submitted via Mobile Expenses within 30 days

Key Skills and experience required:
● Previous experience in a coordinator role
● Good administrative skills
● Able to use business systems and pick up new systems
● As this is a varied role, various types of experience will be considered.
● You will need to have relevant skills developed through work experience

We are committed to providing equal employment opportunities and encourage all qualified candidates to apply. While the hiring process may not be expedited, we urge all interested candidates to submit their applications promptly to ensure their consideration.
To apply, please follow the instructions on our application portal. We look forward to receiving your application.
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