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Personal Assistant 12 month contract

4 months ago

Stirling, United Kingdom Page Personnel Finance Remote Work Freelance Full time

The Personal Assistant will provide a proactive, efficient, and high-quality service to the Chief Executive's Office and the Board of Directors. This will involve working closely with the Operations, Governance & Compliance Manager as well as the wider administration team to support companywide functions, with a focus on good governance.

Client Details

Our client is a respected authority in the Public Sector.

Description

* Provide high level intuitive executive support to the Chief Executive Officer; Actively manage the Executive's diary and email.

* Where necessary, action emails and provide support to the CEO to execute workload.

* Forward plan the Executive's time to ensure adequate time is allocated for delivery and review of any upcoming key priorities.

* Planning and scheduling meetings, calls and teleconferences; ensuring relevant information is accessible electronically; including contact details and directions as well as arranging travel between meetings.

* Actively delegate lower level or overflow administrative tasks to the administration team.

* Provide high level executive support to actively stay across all Board and Board sub-committee meetings.

* Responsible for the preparation of first draft Board packs

* Manage the ELT Action register and minute all ELT meetings.

* Actively contribute to the success of the wider team, including providing a leave back-up for the other Personal Assistant.

* Support the delivery of key projects, where required.

* Attend key meetings both virtually and in person to provide high level, discrete executive support.

* Process purchase cards and expenses relating to the ELT and Board directors' travel, accommodation, meetings, events and other relevant activities, or delegate to administrative team as required.

* Take ownership of any other related activities or projects as may be determined from time to time by the Operations, Governance & Compliance Manager or CEO.

* Maintain key relationships with direct reports of the CEO and ELT to ensure critical issues are communicated in a timely manner and brought to the attention of the executive.

Profile

* Extensive experience supporting a senior level Executive.

* Experience preparing detailed Board or Governance papers.

* Experience managing a large workload within competing priorities and short deadlines.

* Demonstrable track record of performance to a high standard in similar organisations.

* Ability to operate with integrity and maintain total discretion.

* Excellent time management, organisational skills and ability to work to tight deadlines and effectively prioritise workload.

* Outstanding minute takings skills and the ability to manage a relationship with the Board of Directors.

* Excellent interpersonal and verbal and written communication skills.

* High level of enthusiasm and drive and ability to work on own initiative.

* Forward thinking with consistent approach, maintaining, and following through on tasks.

* Excellent IT skills including proficiency in all Microsoft Office packages.

Job Offer

  • An annual salary ranging from £41,000 to £45,000pa DOE.
  • Opportunity to make a significant impact within the Public Sector.
  • Fantastic benefits including generous holiday leave.
  • Opportunity for home working, requirement to go into the office on occasions

We encourage all candidates who are passionate about sustainability and have the required skills to apply for this exciting opportunity in the Public Sector.