Administration Coordinator 12 month FTC

2 weeks ago

Bristol, United Kingdom Alexander Mae (Bristol) Ltd Full time

The Company:

Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.

The Job:

On behalf of our client we are seeking an Administration Coordinator to join them in their central Bristol offices. There will be some hybrid working available. This role will see in the team which delivers projects for the company and their clients. In this role you will support to their Senior Operations Manager, Head of Department and the wider team.

Responsibilities within this role will include:

  • Creating and amending documents, particularly in PowerPoint and Word
  • Creating and amending Excel spreadsheets to include inputting formula and undertaking Mail Merge
  • Managing and booking hotel and travel
  • Undertaking invoicing for the team;
  • Ensuring that all supplier invoices are recorded, coded, approved
  • Assist in the planning and facilitation of workshops with internal teams and clients, ensuring effective communication and collaboration;
  • Document process maps and workflows to capture current and future state processes
  • Gather and analyse requirements from stakeholders through interviews, surveys, and observation to ensure project objectives are clearly defined and met;
  • Assisting the team with financial management e.g. client balances, aged debt, balances on the ledger;
  • Assisting the leadership team with onboarding new joiners and offboarding leavers to include helping new joiners settle into the team;
  • Setting up new matters, assisting the team with closing completed matters;
  • Supporting internal communications through our intranet, MS Teams sites and email channels

The Person:

For this role, our client is looking for someone who has:

  • Excellent communication skills (both oral and written)
  • Excellent attention to detail and good organisational skills with the ability to be flexible in managing tasks and workload on a daily basis;
  • Good knowledge of Teams, Word and Outlook is required.
  • Advanced knowledge of PowerPoint and Excel is preferred
  • Demonstrate high levels of data accuracy, time management skills and organisational capability.
  • Ability to interact well with senior stakeholders, fee earners and support staff at all levels and with external contacts and clients.

The Benefits:

Contributory Pension, Group Life, Private Medical Insurance, 25 days’ holiday & a flexible benefits scheme.

The Hours:

Monday to Friday 9am - 5pm

The Location:

Central Bristol, no car parking (with some hybrid working)

The Salary:

£24,000 (12 month FTC)

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