Events Administration Assistant

1 week ago


Uxbridge, United Kingdom Parkside Office Professional Full time
  • Events Administration Assistant
  • Hybrid working
My client is a global biopharma company based in Stockley Park.  They have an exciting opportunity for an experienced Events Administration Assistant within a Medical Affairs team. This role combines administrative, compliance, and logistical support with a significant focus on event management and regulatory adherence.Based on site 3 days per week with possible travel to events as onsite support, approximately 3 to 4 times a yearKey Responsibilities
  • Oversee the management of congress allocations for Medical Affairs, handling around 800 allocations across 60 departments
  • Compile attendee information, ensuring accurate data entry into the company’s internal system
  • Assist Event Managers in using the internal event approval system to maintain compliance and ensure timely updates
  • Communicate effectively with affiliate teams to gather any additional information required
  • Emphasis on a solution-focused approach, as this involves supporting a newly implemented system
  • Onsite Event Support - Potential travel within Europe to provide onsite support for events, approximately three to four times annually
  • Review of final reconciliations against invoices to ensure these have been accurately completed
  • Review of transfer of value reports (excel spreadsheets) to check data is accurate
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