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Evening Legal Secretary/Receptionist
2 months ago
Evening Legal Secretary/Receptionist – part time 20 hours
This role involves providing evening secretarial assistance to a Senior Secretary who supports a Senior Partner. Additionally, the position includes evening reception cover, along with secretarial support for visiting Partners and Lawyers.
The role requires effective communication and handover of work between the daytime Secretary and Receptionists, with an emphasis on prioritising tasks to ensure high-quality client service in both areas.
A team-oriented, proactive, and enthusiastic approach is essential.
Responsibilities
- Perform all secretarial services, including document production, editing, and formatting (which may sometimes involve lengthy documents).
- Prepare documents, letters, and memos using the Firm's templates.
- Handle incoming telephone calls and correspondence.
- Utilise the Firm’s technology, including Microsoft Office applications, and manage information/document management systems.
- Organise and maintain electronic and hard copy filing systems.
- Conduct conflict checks and open new clients and matters on the database system.
- Occasional managing of diary and schedule of senior Partner
Evening Reception Duties
- Book conference rooms for meetings using the Firm’s system and coordinate room requirements with internal clients.
- Greet visitors, announce their arrival, and manage any catering needs.
- Answer phone calls professionally and promptly, taking accurate messages and ensuring all callers are treated courteously.
- Assist visitors with travel arrangements, including amendments and bookings.
- Order taxis and airport transfers as needed.
- Perform general administrative tasks such as organising business travel, photocopying, scanning, and document preparation.
- Provide secretarial support to visitors when required.
- Act as the point of contact for any evening building or out-of-hours issues, liaising with the Building Maintenance Officer if necessary.
- Manage and monitor evening courier requests, handle deliveries, and coordinate with recipients as needed.
If this evening legal secretarial role interests you and you have at least 3-4 years of experience as a legal secretary, we encourage you to apply now.
