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Document Administrator

2 months ago

Spalding, United Kingdom Reed Full time
Document Specialist
  • Location: Spalding
  • Job Type: Full-time - up to 26K

Reed is looking for a Document Specialist to join our highly reputable law firm in their Business Support Department. This role is ideal for a highly organised individual with exceptional verbal and written skills, who is keen to contribute to our one-team ethos and uphold our reputation for trusted advice and excellence in client service.

Day to Day of the role:
  • Transcribe and prepare dictation through audio-typing and word processing efficiently.
  • Handle administrative routines including photocopying, document binding, bundling, CD production, and scanning.
  • Operate and manage case files within the case management system.
  • Conduct all new client Anti-Money Laundering Checks and create new client records on the system.
  • Schedule deeds and manage the storage of deeds, wills, EPAs, etc., including databasing.
  • Set up Trust records and handle queries regarding the location of deeds and other documents.
  • Perform quality control by checking and proofreading work to ensure high standards.
  • Respond to queries and enquiries from fee earners, Team Coordinators, and secretaries in a professional and friendly manner.
  • Collect and return work as required by specific departments, demonstrating flexibility and teamwork.
  • Maintain confidentiality of all firm and client documentation and information.
  • Engage in self-development and undertake specific training when required.
Required Skills & Qualifications:
  • Excellent verbal and written communication skills.
  • Proficient keyboard skills, particularly in Microsoft Word.
  • Experience with digital dictation is desirable, but training will be provided.
  • High level of accuracy and attention to detail in work produced.
  • Commitment to providing customer care to the highest standard.
  • A proactive “can-do” attitude and the ability to work effectively as part of a team.
Benefits:
  • Opportunity to work with a nationally recognised law firm.
  • Be part of a supportive team that values individual talent and collaborative effort.
  • Engage in meaningful work that makes a difference to our clients.
  • Continuous professional development and training.

To apply for the Document Specialist position, please submit your CV and cover letter detailing your relevant experience and why you are interested in joining our team.

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