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Executive Team Secretary

2 months ago

Lincoln, United Kingdom Hays Specialist Recruitment Limited Full time

As an Executive Team Secretary/PA, you'll play a crucial role in supporting two Executive Directors in a corporate, public health setting. Your responsibilities will include providing efficient secretarial and administrative assistance, ensuring smooth communication flows, and maintaining confidentiality. You'll also contribute to the success of the Board Committee and various subgroup meetings.

What you will be doing:

  • Document Production: Create accurate, high-quality correspondence, reports, and other documents using digital tools such as Microsoft Teams and office packages.
  • Secretarial Services: Handle incoming and outgoing mail (both electronic and postal) for the Directors. Maintain strict confidentiality and professionalism.
  • Effective Communication: Facilitate internal and external communication on behalf of the Directors, ensuring timely and accurate information exchange.
  • Relationship Building: Developing positive working relationships with Directors and establishing efficient systems for accessing essential documentation.
  • Diary Management: Manage Directors' diaries, schedule appointments, and handle last-minute changes effectively.
  • Meeting Support: Prepare meeting agendas, circulate relevant documentation, and take formal minutes during senior management meetings.

What we are looking for:

  • Recent secretarial/PA experience.
  • Proficiency in audio typing and minute taking
  • Proficiency with all Microsoft Office packages.

What you will get in return:The initial role will be employed directly by the employer under a term fixed contract with a salary in excess of £25,000 along with an excellent benefits package.

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