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Accounts Payable Assistant

2 months ago

Oxford, United Kingdom Page Personnel Finance Remote Work Freelance Full time

This is an exciting opportunity for an immediately available Accounts Payable Assistant to join a reputable, growing organisation in central Oxford on a fixed-term basis to cover a maternity leave of 9-12 months. There is a high chance that the role will become permanent after the interim period for the right candidate due to the speed of growth of the company.

Client Details

The client is established in their field and are growing at a rapid rate. They have newly refurbished offices in a central location close to public transport links, shops and other amenities. They have a hybrid working policy of 4 days in the office and 1 from home.

Description

The Accounts Payable Assistant will:

  • Create Purchase Orders as required
  • Record supplier invoices / credit notes received and match with purchase orders where applicable
  • Keep track of supplier invoices to make sure they are appropriately approved, and coded. All relevant documentation to be filed in an organised manner
  • Reconcile supplier statements to accounts payable ledger. Verify and investigate discrepancies, ensuring internal queries are resolved in timely manner and in line with accounting deadlines
  • Build and maintain relationships with suppliers, resolving any issues as they arise
  • Process Expense claims
  • Be responsible for weekly supplier & expense payment reports
  • Ensure timely payment of suppler invoices & expense claims
  • Be responsible for creditor tracking and analysis
  • Create Customer Estimates/Quotes as required
  • Carry out credit checks on potential customers
  • Raise and process customer invoices
  • Track and receive incoming payments and apply to customer accounts
  • Produce reports for overdue accounts and provide to the sales team to make collection calls
  • Bank reconciliations
  • Ad hoc projects and requests as and when they arise
  • Ad-hoc administrative duties as required. May include setting up new bank accounts, tracking filing deadlines and submitting HMRC documentation

Profile

The Accounts Payable Assistant will be/have:

  • A good understanding of bookkeeping procedures and accounts payable and receivable principles
  • Strong planning and organisational skills, plus high degree of accuracy and attention to detail
  • Excellent collaboration and communication skills
  • Self-starter, able to work independently as well as part of a team
  • Commutable distance to the office location in Oxford
  • Proficiency with accounting software and spreadsheets
  • Immediately available

Job Offer

  • Hybrid working (1 day from home)
  • Opportunity to join a multi-business organisation within the first stages of scale up
  • Opportunity to develop multiple career pathways as the company grow
  • Newly refurbished offices
  • A site close to local amenities and public transport links
  • Immediate start