Payables Controller

5 months ago

Oxford, United Kingdom Royal Agricultural Benevolent Institution Full time

RABI - The Royal Agricultural Benevolent Institute - is farming’s oldest and largest charity. We’ve been serving the farming community since 1860. We offer financial support, practical care and guidance to farming people of all ages, including farmers, farmworkers and dependants, working with compassion and discretion.

It’s our vision that no member of the farming community should ever have to face adversity alone.

**Our Values**:

- Caring - We are committed to treating everyone with empathy and compassion
- Trust - We won’t let people down, working with honesty and openness to achieve what we have promised
- Fair - We strive to treat everyone equally and reasonably
- Stewardship - We take great care of the resources entrusted to us and act with integrity to maximise their use
- Respect - We value the contribution made by all and treat others as we would like to be treated, with sensitivity and without prejudice

**Key Purpose**:
To manage the day-to-day payables activities of the finance team for RABI, overseeing the effective operation of the payables process for both RABI suppliers and RABI beneficiaries. This role will also assist the Finance Controller with the smooth running of the department.

**Key Responsibilities**:

- Responsible for two payables ledgers, Grant Payments (E200) and General Payments (E100).
- Maintaining the two SAGE Intacct accounts payable ledgers to ensure invoices are accurately recorded, coded, and authorised invoices and grants are paid by due date.
- Record incoming invoices by direct input or by upload of data from excel.
- Oversee the staff expenses process.
- Monthly close the payable ledgers ensuring all invoices and payments are recorded and all month end reports are complete.
- Reconcile the Grants and General Ledger Payables control account back to source data.
- Use online bank system to set up and process payments. (Natwest Bankline).
- Manage the payables in accordance with the agreed Payment Timetable, including the weekly and quarterly grants payments.
- Constantly review processes to improve efficiency and or controls.
- Liaising with other staff, including Heads of Department, on payables matters, in particular, the Welfare department over grant payments to and on behalf of RABI beneficiaries.
- Monitoring PO list as part of the payment run.
- Supporting Emergency Grant campaigns as required.

**Person Specification**:
Essential
- Extensive experience of whole accounts payable procure to pay function, including purchase order matching, invoice input, authorisation process and supplier payment runs.
- Experience as either an Accounts Payable Team Leader or Sole Charge Accounts payable.
- Knowledge of modern accounting software with a positive approach to continuous improvement.
- Understanding of accounting principles.
- Experience of using commercial business banking systems.
- Ability to manage multiple tasks, prioritising as appropriate and communicating effectively to the customers of the service.
- Excellent IT software skills (MS Office and Excel in particular).
- Tidy, systematic, and organised.
- A caring nature, treating everyone with empathy and compassion.
- Flexible, resilient and solution focussed working with sensitivity, integrity and without prejudice.
- Team player.

Desirable
- Knowledge of SAGE accounting software.
- AAT qualified.
- Farming background or knowledge of the farming community environment.

**Benefits**:

- Salary £29,000 (FTE), depending on experience.
- Enrolment to Nest on commencement of employment and then opportunity to join RABI’s group pension scheme with Standard Life where RABI make contributions equivalent to 10% of your basic salary, provided you make a personal contribution of 5%.
- 28 days’ holiday, in addition to bank holidays (pro-rata if you work part time).
- Life assurance from day one.
- Support with personal and professional development.
- Access to our Employee Assistance Programme.
- Onsite car parking.
- RABI is proud to be an equal opportunity employer and aims to ensure that all employment practices secure equality of opportunity and that no prospective or current employee receives less than favourable treatment at RABI as a result of their sex, sexual orientation, age, race, religion, belief, ethnic origin, disability, marital, or for any other reason which cannot be shown to be justifiable. Our recruitment process strives to ensure that individuals are selected only based on their relevant skills, experience, qualifications and abilities._

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 35 per week

**Salary**: £29,000.00 per year

**Benefits**:

- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Sick pay
- Store discount
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Oxford: reliably commute or plan to relocate before starting work (required)

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