Document Controller

1 month ago

Westhill, United Kingdom Subsea 7 Full time
What will you be doing?

Subsea7 has an exciting opportunity for a Document Controller to join our UK & Global IRM team on a full-time, contract basis for an initial period of 12 months to provide maternity cover.

The role is responsible for supporting all aspects of document control within a project, ensuring systems, processes and reporting requirements for both internal and external clients are met by adherence to Subsea7 procedures.

Collaboration and flexibility are essential within our teams, and as such you will be required to support other activities including archiving and interfaces and upcoming digital initiatives.

The role would suit someone with previous experience and the motivation to pro-actively engage and collaborate with colleagues and other departments ensuring the correct guidance, support and compliance are in place to fulfil the specific work scope. You will:

  • Maintain a comprehensive Document Control System as required to fulfil the requirements of any specific project
  • Ensure all documentation, drawings and specifications are up to date and at the correct revision
  • Be responsible for project document As-Built and archiving documentation
  • Be willing to assist in in other wider department tasks and roles like Archiving and Interfaces
  • Be willing to take part in upcoming Digital Initiatives
  • To act as the contact person for the Document Control System within projects
  • Participate in presenting Document Control processes and systems at the "kick off" of new projects and to new project employees
  • Participate in the discussion of the "Subcontractor Document Register" during project and Supplier "kick off" meeting
  • To assist the Document Control Team Leader in maintaining a consistent controlled approach to Document Control processes
  • Ensuring compliance to company procedures and contractually agreed conditions
  • Assist in ensuring that correct procedure standards are being used and that all documents, drawings and specifications are up to date and at the correct revision
  • Responsible for assisting with archiving of project documents ensuring that retained information is in date and relevant
  • To participate in internal audits as directed
  • Maintaining a comprehensive Document Control System as required meeting the requirements of any specific project
  • To be the focal point for all Project documentation, accounting for all documentation received and transmitted
  • Ensuring that all Project documentation is controlled and expediently distributed as per the specific distribution requirements
  • Monitoring and reporting of document status by the use of reporting tools
  • Ensuring that Internal Departments produce documentation within the MDR planned dates
  • Supplying documentation for mobilisation and for compiling manuals as appropriate for as-built review etc
  • Using reports, advise Client, Subcontractor, Project Manager and Team Members on a weekly (or agreed) basis, the status of documents and comments internally and externally
  • Assist Document Control Team as and when requested by the Document Control Team Leader, due to busy periods, illness and holiday cover


What experience would we like you to have?

  • Previous Document Control experience essential
  • Working within a Subsea, Oil and Gas environment preferred
  • ProArc EDMS experience would be desirable
  • Technical Document Control experience
  • Computer literate - experience of Microsoft Word and Excel
  • Good administration skills
  • Good communication skills, both verbal and written, maintains positive collaborative relationships at all levels across a multicultural global environment
  • Ability to work with detail and accuracy
  • Pro-active planning and organising skills, able to identify and prioritise workload and effectively meet multiple, often competing deadlines
  • Flexible to adapt to changing priorities within a fast-paced 24/7 global business
  • Pro-active with a solutions-based approach, willing to challenge the status quo
  • Demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities
  • Committed to continuous improvement and identification of efficient work methods and processes


Closing Date: 23/12/2024

Recruiter: Lyndsey Ritchie

#LI-LR1

What do we offer?
• Career development - with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
• Flexible working - lots of our people work flexibly in different ways. Whether it's hybrid, part-time or flexitime working. We can't promise to give you exactly what you want, but let's have a discussion to see how we can make it work.
• Enhanced maternity/paternity leave/adoption leave
• A fantastic benefits package - which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission

Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here

Apply now »

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