Executive Assistant

6 days ago

Ipswich, United Kingdom WTW Full time

DescriptionRole: Executive AssistantLocation: IpswichKey Responsibilities Diary & Meeting ManagementManage the calendars of the COO and Head of Operations scheduling internal and external meetings including governance forums and committee sessions.Prepare agendas coordinate logistics and ensure timely distribution of meeting materials.Attend key meetings to capture minutes and follow-up actions. Governance & Reporting SupportAssist in the preparation and collation of governance packs including minutes action trackers and regulatory submissions.Liaise with committee secretaries and stakeholders to ensure timely updates and compliance with governance protocols. Communication & LiaisonAct as the first point of contact for the COO and Head of Operations handling correspondence with professionalism and confidentiality.Coordinate communications between leadership and internal teams clients and external partners. Team & Project SupportProvide administrative and coordination support to the wider operations team.Support COO-led and Head of Operations-led initiatives including transformation programmes operational reviews and strategic planning.Track progress on key deliverables and escalate issues where necessary. Administrative ExcellenceMaintain accurate records filing systems and document management aligned with company standards.Process expenses travel arrangements and other administrative tasks efficiently.QualificationsSkills & Experience Required:Proven experience as an Executive Assistant or PA supporting C-suite executives and senior leaders ideally within financial services or regulated environments.Exceptional organisational and time management skills.Strong written and verbal communication abilities.High level of discretion and professionalism.Proficiency in Microsoft Office Suite and collaboration tools (e.g. Teams SharePoint).Familiarity with governance processes and committee operations is highly desirable.Personal Attributes:Proactive and resourceful with a problem-solving mindset.Calm under pressure and adaptable to changing priorities.Collaborative and confident in engaging with senior stakeholders and wider teams.Equal opportunity employerWere committed to equal employment opportunity and provide application interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers from the application process through to joining WTW please emailRequired Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full-Time Department / Functional Area: Administrative Services Experience: years Vacancy: 1

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