Current jobs related to Office & Faciliites Coordinator - Midlothian - Tate Guildford

  • Office Coordinator

    4 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryThe Office Administrator will provide exceptional support to our professional team at Page Personnel Finance.Key ResponsibilitiesManage diary appointments and coordinate meetings to ensure smooth operations.Prepare and edit documents, reports, and presentations to maintain high-quality standards.Handle internal and external communication,...

  • Office Coordinator

    4 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryThe Office Administrator will provide exceptional support to our professional team at Page Personnel Finance.Key ResponsibilitiesManage diary appointments and coordinate meetings to ensure smooth operations.Prepare and edit documents, reports, and presentations to maintain high-quality standards.Handle internal and external communication,...

  • Office Coordinator

    4 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Page Personnel Finance. The successful candidate will provide top-notch administrative support to our Secretarial & Business Support team, ensuring seamless operations and exceptional client service.Key ResponsibilitiesManage diary appointments and...

  • Office Coordinator

    4 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Page Personnel Finance. The successful candidate will provide top-notch administrative support to our Secretarial & Business Support team, ensuring seamless operations and exceptional client service.Key ResponsibilitiesManage diary appointments and...

  • IR Student Funding Officer

    2 weeks ago

    Midlothian, United Kingdom The University of Edinburgh Full time

    UE05: £28,879.00 - £33,232.00 Per Annum.CMVM / Deanery of Clinical Sciences.Fixed Term Contract - Temporary for 4 Months.Full Time - 35 Hours Per Week.The Opportunity:We are seeking a highly organized and detail-oriented individual to coordinate student finances for the Institute for Regeneration and Repair at the University of Edinburgh.The successful...

  • Office Administrator

    1 month ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job Title: Office ManagerWe are seeking an experienced Office Manager to join our team at Page Personnel Finance.Key Responsibilities:Maintain a well-organised and efficient office environment.Coordinate office supplies, equipment, and facilities maintenance.Manage office schedules, appointments, and conference room bookings.Arrange hospitality for visitors...

  • Office Manager

    2 months ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Our client is seeking an Office Manager Client Details A leader in their field Description Office Management: * Maintain a well-organised and efficient office environment. * Coordinate office supplies, equipment, and facilities maintenance. * Manage office schedules, appointments, and conference room bookings. * Arrange hospitality for visitors and...

  • IR Student Funding Officer

    2 weeks ago

    Midlothian, United Kingdom The University of Edinburgh Full time

    UE05: £28,879.00 - £33,232.00 Per Annum.CMVM / Deanery of Clinical Sciences.Fixed Term Contract - Temporary for 4 Months.Full Time - 35 Hours Per Week.The Opportunity:We are seeking a highly skilled and organized individual to coordinate student finances for the Institute for Regeneration and Repair at the University of Edinburgh.The post holder will work...

  • Office Administrator

    3 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryThe Office Administrator will provide exceptional support to our professional team at Page Personnel Finance.Key ResponsibilitiesManage diary appointments and coordinate meetings to ensure smooth operations.Prepare and edit documents, reports, and presentations to a high standard.Handle internal and external communication, including correspondence...

  • Office Administrator

    3 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryThe Office Administrator will provide exceptional support to our professional team at Page Personnel Finance.Key ResponsibilitiesManage diary appointments and coordinate meetings to ensure smooth operations.Prepare and edit documents, reports, and presentations to a high standard.Handle internal and external communication, including correspondence...

  • Administrative Coordinator

    3 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryThe Office Manager (Temp) is a vital role within our organisation, responsible for ensuring the smooth operation of administrative and secretarial tasks. Based in Edinburgh, the successful candidate will require strong organisational skills and the ability to manage multiple tasks simultaneously.Key ResponsibilitiesEnsure the efficient day-to-day...

  • Administrative Coordinator

    3 weeks ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    Job SummaryThe Office Manager (Temp) is a vital role within our organisation, responsible for ensuring the smooth operation of administrative and secretarial tasks. Based in Edinburgh, the successful candidate will require strong organisational skills and the ability to manage multiple tasks simultaneously.Key ResponsibilitiesEnsure the efficient day-to-day...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Finance Coordinator for Student Funding

    1 week ago

    Midlothian, United Kingdom The University of Edinburgh Full time

    UE05: £28,879.00 - £33,232.00 Per Annum.CMVM / Deanery of Clinical Sciences.Fixed Term Contract - Temporary for 4 Months.Full Time - 35 Hours Per Week.The Opportunity:We are seeking a highly organized and detail-oriented individual to coordinate student finances for the Institute for Regeneration and Repair at the University of Edinburgh.The successful...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our team at JLL. As a key member of our facilities management team, you will play a vital role in ensuring the smooth operation of our building.Key ResponsibilitiesConduct weekly building walks to identify and report maintenance issuesWork with the Facilities Manager...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our team at JLL. As a key member of our facilities management team, you will play a vital role in ensuring the smooth operation of our building.Key ResponsibilitiesConduct weekly building walks to identify and report maintenance issuesWork with the Facilities Manager...

  • Finance Coordinator for Student Funding

    1 week ago

    Midlothian, United Kingdom The University of Edinburgh Full time

    UE05: £28,879.00 - £33,232.00 Per Annum.CMVM / Deanery of Clinical Sciences.Fixed Term Contract - Temporary for 4 Months.Full Time - 35 Hours Per Week.The Opportunity:We are seeking a highly skilled Finance Coordinator to join our team at the Institute for Regeneration and Repair (IRR) at the University of Edinburgh.The successful candidate will be...

Office & Faciliites Coordinator

2 months ago

Midlothian, United Kingdom Tate Guildford Full time

** Office & Facilities Coordinator **

IMMEDIATE START

£28,560 + Great Benefits

  • Based in Edinburgh
  • This will be a full-time office based role working 9am to 5pm

An International firm with offices based in Edinburgh are seeking an experienced Office & Facilities Coordinator.

You will be working closely and collaboratively with the Property & Facilities Management, Workplace Services and Legal Support teams to deliver a range of client, administrative and team associated services to ensure exceptional client service, both externally and internally.

Key Responsibilities

Proactively assist with the delivery of professional and efficient support services to the office,

including but not exclusive to:

  • Assisting in the day-to-day coordination of office services to include reception, hospitality, switchboard queries, staff welfare, office maintenance, partner support
  • Oversee the reception, meeting rooms and communal areas to ensure high standards are maintained
  • Ensure the safety and security of visitors and staff including understanding the first aid policies and procedures reporting any incidents as appropriate
  • Provision and control of security access passes in conjunction with the security provider
  • Manage and coordinate meeting room requests
  • Proactively manage stock levels relating to stationery, refreshments, and catering to ensure adequate stocks and in line with budgets
  • Undertake general administrative tasks as part of central administration team, to support the wider needs of the business/partners including the monitoring and actioning of central mailboxes
  • Support the Property & Facilities team acting as point of contact for any reactive or scheduled maintenance activity
  • Be proactive in logging jobs with the Property & Facilities Helpdesk, following through to resolution, ensuring end users are kept updated
  • Responsible for issuing purchase orders and the authorisation of invoices within areas of responsibility and in line with budgets
  • Responsible for coordinating activities on site for new starters ensuring they have the necessary IT and workplace equipment, liaising with the relevant departments as required
  • Coordinate activities for leavers ensuring all company assets are returned
  • Support with any queries relating to direct deliveries

Requirements

  • Professional, with a positive "can do" ethos willing to go the extra mile to deliver exceptional service
  • Effectively manages time with the ability to prioritise workload
  • Ability to work independently in a high-pressure environment
  • A strong team player with a high degree of initiative and self confidence
  • Strong attention to detail with the ability to work to tight deadlines
  • Excellent verbal and written communication skills
  • Proficient in the use of Microsoft suite packages

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.