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Company Secretarial Assistant

3 months ago

Portsmouth, United Kingdom Page Personnel Finance Full time

Our client are looking for a dedicated individual passionate about governance and legal administration. Collaborating closely with the Society Secretary, you will have a meaningful impact and its subsidiaries and associated organisations. Our client are based in the Portsmouth area and are happy to invite any relevant candidate for an interview.

Client Details

Our client have a commitment to sustainable business and a promise to provide a fair, fresh approach, for all. This is achieved through investment in our communities, action we take to protect the environment and our support for local food producers.

Description

The key responsibilities for the Company Secretarial Assistant are:

  • Support the Society Secretary in all company secretarial tasks for Southern Co-op and its subsidiaries and associated organisations.
  • Arrange board and committee meetings, ensuring timely preparation and distribution of papers, minutes, and reports.
  • Maintain records of actions from meetings, ensuring communication and monitoring completion.
  • Coordinate director attendance at conferences and other appointments, attending as necessary.
  • Administer board and committee performance evaluations, training needs assessments, and report on results.
  • Review and arrange training for directors, maintaining records of all director training.
  • Handle on boarding of new directors.
  • Ensure directors are informed of relevant information, provide guidance on board processes, and manage board fee payments and expenses.
  • Assist in organising and attending democratic member meetings for SC and related organisations.
  • Manage elections for the board of directors and other elected positions in compliance with Society rules.
  • Maintain statutory registers and file annual returns, accounts, and company changes to ensure legal compliance.
  • Support end-of-year reporting requirements.
  • Review constitution-related documents and draft necessary amendments.
  • Ensure proper execution procedures for deeds, documents, and contracts, obtaining board approvals and documenting transactions accordingly.

Profile

The successful candidate for the Company Secretarial Assistant is someone with the following:

  • Chartered Governance Institute qualifications or professional legal qualifications with experience in company law or company secretarial practice.
  • Sound knowledge of corporate governance best practices.
  • Strong administrative experience with board/senior level activities.
  • Excellent organisational and multitasking skills.
  • High literacy and report writing skills with attention to detail.
  • Strong interpersonal skills, capable of interacting with colleagues at all seniority levels.
  • High standards of personal and professional integrity and discretion.

Job Offer

The candidate for the Company Secretarial Assistant role will receive the following:

  • 31 days of annual leave (including bank holidays), increasing to 36 days after 10 year's service.
  • 20% store discount.
  • Hybrid working arrangement.
  • Health care cash plan.
  • Share incentive plan.
  • NEST pension.
  • Cycle-to-work scheme.
  • Free on site parking.
  • Opportunities for skill development through apprenticeships and in-house training programs.