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Legal Secretary

2 months ago

Portsmouth, United Kingdom Biscoes Solicitors Full time

Are you looking to work in a prestigious law firm with a rich history and a reputation for excellence? Join Biscoes, an award-winning firm providing exceptional legal services to clients across Hampshire and the Isle of Wight. If you're passionate about the law and eager to advance your career in a dynamic and rewarding setting, we want to hear from you.


  • Role: Legal Secretary
  • Department: Residential Property
  • Hours: 35 per week


We are currently looking for an experienced Legal Secretary to join our expanding Residential Property team. Reporting directly to a licenced team member, you will be responsible for providing a total support service to enable them to operate at optimum efficiency. This role is full time and office based in the Portsmouth area.


Role Responsibilities

As Legal Secretary you will be expected to use a high degree of self-management and initiative to effectively and carry out administrative duties in accordance with company procedures and quality standards, these include:


  • Prepare correspondence and documents using audio typing, word processing or digital dictation methods.
  • Administer filing systems, including daily filing and the opening, closing, storage and retrieval of client files, in accordance with company procedures.
  • Attend clients, both in person and on the telephone, in a professional and friendly manner in keeping with the firm’s standards for client care.
  • Make appointments, arrange meetings and maintain an up-to-date diary for the fee earner.
  • Prepare mail and enclosures for dispatch to arrange for all copying to be done.
  • Ensure the confidentiality of all practice and client documentation and information.


Job Requirements

Our ideal candidate will be someone with proven experience who takes a professional, client-first approach. They will have sound knowledge and administrative expertise in the field, exceptional attention to detail and the ability to communicate in a friendly, professional and confidential manner. The role will suit those with a positive and flexible approach and an ability to remain calm under pressure in order to project the image and ethos of the firm at all times.


Whilst character is important to us, we do require a certain level of experience to succeed in this role. This being a minimum of 2 years’ experience as a legal secretary in a residential property team or comparable role.


Please be aware all roles require the right to work in the United Kingdom, sponsorship of such right will not be provided. The successful candidate will also require a satisfactory DBS check.


As part of our commitment to supporting those who have served in our armed forces, we guarantee an interview for any former service personnel who meet the minimum requires of the role.


Why Join Biscoes?

  • Comprehensive Benefits: We offer a range of benefits including a healthcare cashback scheme, employee assistance programme (EAP) a discounts platform (CSSC) and a range of salary sacrifice schemes. Colleagues also have access to discounted and in some cases free legal services.
  • Work-Life Balance: At Biscoes, we understand the importance of work-life balance. While we take our work seriously, we also value the well-being and happiness of our employees. We offer flexible work arrangements and a self-managed time off policy to help you maintain a healthy balance between your professional and personal life.
  • Professional Development: We believe in investing in our people. At Biscoes, you'll have access to comprehensive training resources and ongoing support to help you excel in your role and advance your career. Whether you are a fee-earner or a member of support staff, we invest in you to reach your full potential.
  • Our Culture: We empower our team members to deliver exceptional service by fostering a culture of collaboration, innovation, and continuous improvement. You'll have the opportunity to work closely with colleagues across various practice areas, leveraging their expertise and insights to achieve the best outcomes for our clients.
  • Exceptional Reputation: As a long-serving institution, Biscoes has built a solid foundation of trust and respect within the community and beyond. Joining our team means becoming a part of this esteemed legacy and contributing to our continued success.