Executive Assistant to the Chief Commercial Officer

1 month ago

London, United Kingdom Slaughter and May Full time

ROLE OVERVIEW //


We are recruiting for an Executive Assistant to work principally with the Chief Commercial Officer, but also with the Director of Pricing and Analytics and the Head of Marketing.


The successful candidate will work as part of our dynamic Commercial Team. The Commercial Team comprises Business Development and Marketing, International Strategy, Comms, Pricing and Legal Ops teams. Together they are responsible for supporting our lawyers in providing first-class legal advice to some of the most prestigious and well-known global businesses.


The role operates in a fast-paced, dynamic environment, where change is a regular theme. The successful candidate will enjoy being across a range of different work streams and working closely with the CCO to juggle priorities and make the most effective use of time.



KEY RESPONSIBILITIES //


The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.


  • Act as gatekeeper for the Chief Commercial Officer, but also providing day to day support for the Director of Pricing and Analytics and Head of Marketing, along with certain team responsibilities.
  • Use initiative to manage email accounts and to develop and maintain systems to promote efficiency.
  • Build strong relationships with partners EAs and other key stakeholders to understand how to work quickly and efficiently across the business.
  • Develop and maintain a comprehensive knowledge of the CCO and team priorities.
  • Get to know and understand the wider Commercial team and individual's needs, in particular the Commercial leadership team, in relation to access to and time with the CCO.
  • Extensive and proactive diary management (to include understanding stakeholder preferences, highlighting and rectifying clashes, marking holidays/absences where appropriate, ensuring Outlook invitations are responded to, understanding the priorities for the day and helping to manage the time to best effect).
  • Anticipate issues, looking ahead and generally being on top of what is coming in and the impact that will have on the CCO’s day and diary.
  • Organise internal and external meetings including all ancillary arrangements (e.g., book meeting rooms and refreshments, prepare itineraries, arrange currency and technical support, and proactively prepare any necessary document packs).
  • Arrange travel via the firm’s Travel Management Company and the online travel portal, to include keeping travel profiles updated, maintaining up-to-date knowledge and training in relation to the current travel booking policies and procedures, proactively checking country-specific safety advice and travel news via the firm’s travel insurance provider’s travel resources website, and obtaining any relevant travel documents (e.g.,Visas or ID cards).
  • Attend and contribute to team meetings as required and progress action points as appropriate.
  • Draft and edit occasional correspondence with some broader document work.
  • Create and maintain rolling ‘to-do’ lists and prompt/drive forward as necessary.
  • Build strong relationships with business services teams and maintain effective and efficient use of business support services.
  • General administrative support, e.g., invoice management, copying, printing and scanning.
  • Identify and facilitate knowledge sharing within peer group and wider team and provide team support to cover absences and during times of increased workflow.
  • Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm’s policies in general.
  • Arranging occasional team social activity, such as a dinner for the Leadership Team.
  • Some events support is also asked of all EAs from time to time. This is usually voluntary and is flagged in advance.
  • Work closely with other EA support in the wider Commercial team and the team supporting the firm’s management.
  • Undertake additional ad hoc duties to support the CCO as necessary.




CANDIDATE PROFILE //


Candidates for this position must have:


  • Excellent administrative skills, to include advanced knowledge of Microsoft Office Suite (mainly Outlook, Word, Excel and PowerPoint).
  • Ability to confidently manage and prioritise a busy and varied workflow, and to always remain calm under pressure and proactive and flexible in order to meet deadlines.
  • Ability to maintain professional demeanour in all situations, demonstrate the ability to work independently and with limited guidance, and exercise judgment.
  • Ability to anticipate and identify potential problems and provide innovative solutions.
  • Experience of working in a diverse team, whilst fostering an inclusive team culture.
  • Experience of a partnership environment advantageous.
  • Positive outlook, ability to juggle competing priorities and deadlines.
  • Excellent attention to detail and use of grammar.
  • Excellent interpersonal skills and the ability to build and maintain strong relationships with individuals at all levels.
  • Ability to work well within a team/be a strong team-player.
  • Commercial and financial acumen and a solution-focused attitude.
  • Collaborative and supportive of the business and its initiatives, and a willingness to get to grips with new technology, leading by example.
  • Adaptable and open to change and a willingness and confidence to make suggestions for change where appropriate.
  • High level of professionalism and integrity; displaying the highest standard of professional ethics.

  • Chief Commercial Officer

    1 month ago

    London, United Kingdom Executive Network Group Full time

    Executive Network Group are working in partnership with an FX and international payments provider who are seeking a Chief Commercial Officer. You will be responsible for defining and executing a corporate strategy, building and leading a high-performing new business team, and supporting the integration of teams acquired through M&A. You'll work closely...

  • Chief Commercial Officer

    1 month ago

    London, United Kingdom Executive Network Group Full time

    Executive Network Group are working in partnership with an FX and international payments provider who are seeking a Chief Commercial Officer. You will be responsible for defining and executing a corporate strategy, building and leading a high-performing new business team, and supporting the integration of teams acquired through M&A. You'll work closely with...

  • Chief Commercial Officer

    2 weeks ago

    City Of London, United Kingdom Michael Page (UK) Full time

    Job Title: Chief Commercial OfficerEstimated Salary: £60,000 - £80,000 per annum (dependent on experience)About the Role:We are seeking an experienced Chief Commercial Officer to support the execution of our commercial strategy and drive business growth. The successful candidate will have a proven track record in contract management and service performance...

  • Chief Commercial Officer

    7 days ago

    London, United Kingdom CloudScope Full time

    Job Title: Chief Commercial Officer (CCO)Location: London HQ or RemoteReports To: Chief Executive Officer (CEO)Department: Executive Team About CloudScope Recruitment are delighted to be working in partnership with a rapidly growing SaaS company seeking to appoint a results-driven Chief Commercial Officer (CCO) to drive revenue and growth strategy as they...

  • Commercial Assistant to the Chief Officer

    3 weeks ago

    London, Greater London, United Kingdom Slaughter and May Full time

    Role OverviewWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to the Chief Commercial Officer and the wider Commercial Team at Slaughter and May.The successful candidate will work in a fast-paced and dynamic environment, managing a varied workload, and developing strong relationships with stakeholders across...

  • Chief Commercial Officer Assistant

    2 weeks ago

    London, Greater London, United Kingdom Owen Reed Full time

    About this jobThis Executive Support Professional position offers the ideal candidate the opportunity to work in a fast-paced, dynamic environment with a talented team. As an Executive Support Professional, you will provide comprehensive administrative support to the Chief Commercial Officer, including email management, diary organization, and travel...

  • Chief Commercial Officer

    3 days ago

    London, United Kingdom Pharma Search Full time

    This is an exceptional opportunity to play a key role in the strategic future of an innovative Biotechnology Company, leading their commercial activities globally as they launch their first product. Our client brings a highly innovative approach towards vaccine and drug development, developing novel platforms and technology, challenging traditional...

  • Chief Executive Officer

    1 month ago

    London, United Kingdom HARRIS HILL EXECUTIVE SEARCH Full time

    Harris Hill is delighted to be working The Bridge Group to recruit its new Chief Executive Officer. The Bridge Group is a non-profit consultancy that uses research to promote social equality by supporting organisations of all kinds with independent expertise, research and practical know-how to enable them to make a real and lasting impact on socio-economic...

  • Chief Commercial Officer

    4 weeks ago

    London, Greater London, United Kingdom Executive Network Group Full time

    Lead Corporate Strategy and Drive International ExpansionExecutive Network Group are partnering with an FX and international payments provider to seek a Chief Commercial Officer. You will define and execute a corporate strategy, lead a high-performing new business team, and support the integration of acquired teams through M&A. Close collaboration with the...

  • Chief Commercial Officer

    3 days ago

    London, United Kingdom Pharma Search Full time

    This is an exceptional opportunity to play a key role in the strategic future of an innovative Biotechnology Company, leading their commercial activities globally as they launch their first product. Our client brings a highly innovative approach towards vaccine and drug development, developing novel platforms and technology, challenging traditional...

  • Chief Commercial Officer

    2 months ago

    London, United Kingdom Private Equity Insights Full time

    If so, you might be our next Chief Commercial Officer. Private Equity Insights is the world's leading Private Equity community. We connect and develop more than 240,000 investment professionals across the world, through our platforms, which include conferences, webinars, magazines and news reports. Private Equity Insights is part of United Media ()...

  • Chief Commercial Officer

    1 month ago

    London, United Kingdom Freshminds Interim Full time

    Freshminds has been retained by an impressive real estate tech scale up who are looking for a Chief Commercial Officer who will help propel their proposition globally. Ability to develop and execute a commercial strategy

  • Chief Commercial Officer

    19 hours ago

    Greater London, United Kingdom Pharma Search Full time

    This is an exceptional opportunity to play a key role in the strategic future of an innovative Biotechnology Company, leading their commercial activities globally as they launch their first product.Our client brings a highly innovative approach towards vaccine and drug development, developing novel platforms and technology, challenging traditional...

  • Executive Assistant to Chief Executive

    6 months ago

    London, United Kingdom LocatED Full time

    **Executive Assistant to Chief Executive**: Reporting to the Chief Executive, we are looking for someone to provide a comprehensive support service to the Chief Executive to ensure that all aspects of the business run smoothly and are compliant with governance requirements. This role will provide strategic support to enable the Chief Executive to deliver on...

  • Executive Assistant to Chief Operating Officer

    8 months ago

    London, United Kingdom Genius Sports Full time

    Executive Assistant to Chief Operating Officer

  • Executive Assistant to the Chief Risk Officer

    2 weeks ago

    London, Greater London, United Kingdom PIC Full time

    PIC offers a rewarding opportunity for an Executive Assistant to provide high-level support to the Chief Risk Officer and their immediate team. This role will also involve serving as the secretary for the Chief Risk Officer's Management Risk Committee and the Methods and Assumptions Committee, and support across other departments as and when...

  • Executive Assistant/chief-of-staff for An

    6 months ago

    London, United Kingdom Listening to the Other Side Full time

    Hi there, My name’s Edward. I’m looking for someone _usually capable_, who has grace and poise in being able to work on many different things at once - and who has a broad range of interests to power doing so. If you’re: - At a crossroads in your life, wondering what to do next; - Feeling like you have a lot to give, but aren’t presently sure how...

  • Chief Commercial Officer

    3 days ago

    London, United Kingdom Freshminds Full time

    Job Description Freshminds has been retained by an impressive real estate tech scale up who are looking for a Chief Commercial Officer who will help propel their proposition globally. Working with leading entrepreneurs and a highly successful Board, you will be leading on partnership negotiations and deals, working on their go-to-market strategy and...

  • Chief Commercial Officer

    19 hours ago

    London, United Kingdom Freshminds Full time

    Job DescriptionFreshminds has been retained by an impressive real estate tech scale up who are looking for a Chief Commercial Officer who will help propel their proposition globally.Working with leading entrepreneurs and a highly successful Board, you will be leading on partnership negotiations and deals, working on their go-to-market strategy and...

  • Chief Executive Office Assistant

    1 month ago

    London, Greater London, United Kingdom Lloyds Banking Group Full time

    About the Role:This is an exceptional opportunity to lead the Executive office and provide direct support to our CEO, Business and Commercial Banking (BCB) in all matters relating to the CEO.You will play a vital role in influencing key internal and external customers, deputising for senior colleagues and contributing to the broader BCB strategy, goals and...